Remote Data Entry & Administrative Support Specialist

The Hello Team; United States; Remote; USD 32,000 - 42,000; Full time

Benefits offered by this job

Long-term growth opportunity

40 hours weekly

Job summary

The Hello Team is seeking a detail-oriented Remote Data Entry & Administrative Support Specialist to assist daily operations, maintain databases, manage schedules, and support client communications. This role emphasizes accuracy, confidentiality, and reliable performance in a fully remote setting.

The position offers full-time hours (40/week) and potential for long-term growth. Proficiency in Microsoft Office and CRM familiarity are important assets for success.

Qualifications

• Proven ability to perform accurate data entry and maintain databases.
• Strong written and spoken English communication with clients and vendors.
• Ability to manage schedules, follow up on inquiries, and keep organized records.

Responsibilities

• Maintain databases, spreadsheets, and CRM records with high accuracy.
• Handle administrative tasks, filing, and documentation management.
• Manage client communications, inquiries, and timely follow-ups.
• Support sales operations, lead tracking, orders, and account updates.
• Schedule appointments and coordinate meetings, manage calendars.
• Prepare business documents, reports, and records for review.
• Track client interactions and pending tasks; coordinate with teams.
• Identify discrepancies while preserving confidentiality and data integrity.

Skills

Data entry

Administrative support

Client communication

Time management

Multitasking

Organization

Tools

Microsoft Office

CRM systems

Job description

Remote Data Entry & Administrative Support Specialist

Job Openings Remote Data Entry & Administrative Support Specialist

About the job Remote Data Entry & Administrative Support Specialist

Job Summary:

We are seeking a detail-oriented and highly organized Remote Data Entry & Administrative Support Specialist to support daily business operations through accurate data entry, administrative assistance, documentation management, and client communication. This role involves maintaining databases and records, managing schedules, handling client inquiries and follow-ups, and assisting with sales-related activities to ensure operational efficiency and accurate recordkeeping. The ideal candidate possesses strong organizational, communication, and problem-solving skills, demonstrates initiative and accountability, and can manage multiple priorities with minimal supervision. Proficiency in Microsoft Office, adaptability to new systems and processes, and a commitment to accuracy, confidentiality, and long-term professional growth are essential.

Key Responsibilities:

• Maintain accurate data in databases, spreadsheets, and CRM systems.
• Handle administrative tasks, documentation, filing, and recordkeeping.
• Manage client communications, inquiries, and follow-ups.
• Support sales operations, lead tracking, order processing, and account updates.
• Schedule appointments, coordinate meetings, and manage calendars.
• Prepare and organize business documents, reports, and records.
• Track client interactions, sales activities, and pending tasks.
• Coordinate with internal teams to ensure efficient operations.
• Identify record discrepancies while maintaining accuracy and confidentiality.
• Perform other duties related to the position as assigned.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Strong interpersonal and communication skills with clients, vendors, and teammates.
• Previous experience in data entry, administrative assistance, sales support, customer service, or a related role.
• Strong attention to detail and accuracy when handling data and documentation.
• Ability to manage records, schedules, client inquiries, and follow-up activities efficiently.
• Resourceful, accountable, with a strong sense of ownership.
• Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident.
• Strong problem-solving skills with the ability to work independently.
• Excellent time-management and multitasking skills in fast-paced work environments.
• Excellent organizational skills with the ability to manage daily operations.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiar with standard business tools (email, spreadsheets, document management).
• Ability to quickly learn new systems, software, and workflows.
• Ability to follow established processes accurately with minimal supervision.
• Ability to work U.S. EST (New York) business hours and adapt to business needs.
• Interested in long-term career opportunities.
• Able to undergo a background check.
• Reliable Windows 10+ computer, two monitors, and high-speed internet.
• Reliable backup power source (e.g., power bank, UPS, inverter, or generator) for uninterrupted work during outages.
• Professional home workstation capable of supporting uninterrupted remote work.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• Please note that this is a long-term opportunity.
• Great work environment with potential for growth.