Executive Administrative Assistant — Procurement & Minutes

Community Council of Idaho; Caldwell (ID); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K retirement plan

Vacation

Paid Holidays

Job summary

Community Council of Idaho is seeking an experienced administrative professional for the MSHS Central Office in Caldwell. You will provide clerical support to the Director and regional staff, take minutes, route mail, prepare documents, and help manage procurement and vendor invoices.

The role requires at least 1 year in an office setting, a high school diploma or GED, and a valid driver's license. It includes benefits and a day shift in a non-exempt hourly position.

Qualifications

• High School Diploma or GED required.
• Current driver's license and proof of auto insurance.
• Must pass physical examination and background checks.
• Minimum 1yr. office experience.
• Must obtain Pediatric First Aid and CPR certification.

Responsibilities

• Provide administrative/clerical support to the Director, Assistant Director, and Regional Services Administrator and department staff.
• Take and prepare minutes in assigned meetings.
• Prepare, receive, and route incoming/outgoing messages, mail, and letters.
• Ability to prepare letters, documents, records, and reports.
• Review and process payment requests, contracts, and vouchers.
• Resolve conflicts with vendors and/or discrepancies on invoices.
• Administer the purchase and procurement of supplies and services.
• Develop and implement standards and specifications for procurement.
• Develop and administer bid requests.
• Monitor supply and inventory levels.
• Supervisory responsibilities.
• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients.
• Perform general office duties: data/word processing and input, copying, and filing.
• Knowledge of customer service and ability to provide general administrative, clerical services to Director, Assistant Director & Regional Service Administrators
• Ability to multitask, meet deadlines, and remain calm and professional under pressure.
• Maintain standards of confidentiality of CC Idaho clients and records.

Skills

Office administration

Minutes taking

Customer service

Data entry

Education

High School Diploma or GED

Job description

Community Council of Idaho is seeking an experienced administrative professional for the MSHS Central Office in Caldwell. You will provide clerical support to the Director and regional staff, take minutes, route mail, prepare documents, and help manage procurement and vendor invoices.

The role requires at least 1 year in an office setting, a high school diploma or GED, and a valid driver's license. It includes benefits and a day shift in a non-exempt hourly position.