Procurement Assistant - DMS

IdahoPTV; Boise (ID); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Retirement plans

Life insurance

Disability insurance

Flexible spending accounts

Training opportunities

Flexible hours

Job summary

IdahoPTV in Boise is seeking a Procurement Assistant to support daily procurement operations, learn state purchasing processes, and deliver excellent customer service within the Contracts and Procurement Services (CAPS) team. You will monitor contracts, manage documents, and assist with data entry while ensuring compliance with laws and agency policies.

The role emphasizes collaboration, adaptability, and a proactive approach to supporting Idahoans through effective procurement.

Qualifications

• Experience monitoring record systems to identify and correct errors.
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs.
• Experience analyzing information and researching sources to identify and resolve problems or issues.
• Experience dealing with individuals from varying backgrounds in stressful situations.
• Experience entering and retrieving data in a computerized record system.
• Experience composing and proofreading business correspondence.

Responsibilities

• Support daily procurement operations and customer service.
• Monitor contracts, including progress, expiration dates, and end-user feedback.
• Track training requirements, insurance documentation, and unit data.
• Maintain and update document templates and data reports.
• Manage and update the unit's SharePoint site and internal communications.
• Collaborate to maintain compliance with public records requirements.

Skills

Record systems experience

Policy interpretation

Data analysis

Communication

Tools

Microsoft Office

Job description

Posted 2 days ago

Support the health and well-being of all Idahoans by powering the mission of the State’s largest agency as a Procurement Assistant!

Located in downtown Boise, the Contracts and Procurement Services (CAPS) team negotiates, prepares, and administers grant and contract agreements to ensure that DHW programs have the resources they need to serve communities statewide.

The Procurement Assistant position is a great fit for someone who is motivated, takes pride in their work, is eager to learn, and contributes positively to team dynamics. In this role, you will support daily procurement operations, build expertise in state purchasing processes, and deliver excellent customer service. Expand your contracts and procurement knowledge for an exciting new step in your career!

We are looking for an individual who:

• Is a collaborative team player
• Is adaptable, resilient, and comfortable navigating changing conditions
• Has excellent written and oral communication skills
• Is self-driven, customer focused, and committed to accuracy and consistency
• Is committed to compliance with rules and regulations
• Is proficient in Microsoft Office Suite

Why you should apply:

• Is able to successfully manage multiple complex projects at the same time, working both independently and as part of the team
• Work where you make a difference in the lives of people across Idaho
• Be part of a hard-working, cross-functional team with a can-do attitude
• Expect a diverse fast-paced environment. No two days are alike!

This position is not eligible for telework.

BENEFITS:

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Monitor the Unit’s helpdesk inbox to support timely responses to internal and external customers
• Monitor contracts including progress, expiration dates, and end-user feedback
• Track and maintain training requirements, insurance documentation, and other Unit data
• Manage, create, and update document templates and data reports
• Maintain Unit’s SharePoint site: review and update content, update files and links, create content to drive internal engagement
• Collaborate to maintain compliance with public records requirements

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum and specialty qualifications for this position. Failure to do this may disqualify you from being considered for this position.It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience.
• Experienceinterpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well being of others or will result in a service or action being denied.
• Experienceanalyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action.
• Experiencedealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters.
• Experienceentering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system or other computer records system.
• Experiencecomposing and proofreading business correspondence. Typically gained by at least one year of office experience which required composing and proofreading a variety of business documents on a regular basis OR successful completion of at least one college-level English composition or business English class AND six months of experience composing business documents.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [e-mail]
PHONE:[phone]

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.