ADMINISTRATIVE ASSISTANT - CENTRAL OFFICE / Caldwell

Community Council Of Idaho Inc; Caldwell (ID); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Dental & Vision benefits

Paid time off

Job summary

Community Council Of Idaho Inc is seeking an Administrative Assistant to support the MSHS Director, Assistant Director, and Regional Services Administrator. You will handle minutes, mail, invoices, and clerical tasks in a fast-paced office in Caldwell, ID.

The role requires at least 1 year of office experience, a High School Diploma or GED, and a valid driver’s license. Pediatric First Aid/CPR is preferred; bilingual English/Spanish is a plus. This position is non-exempt and on-site.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of office experience.
• Must pass physical exam and background checks.
• Current Pediatric First Aid and CPR certification preferred.
• Must have valid driver’s license and proof of auto insurance.

Responsibilities

• Provide administrative/clerical support to the MSHS Director, Assistant Director and Regional Services Administrator and staff.
• Take and prepare minutes in assigned meetings.
• Process payment requests, contracts, and vouchers.
• Route mail, messages, and correspondence to the proper recipients.
• Maintain confidentiality of CC Idaho clients and records.

Skills

Customer service

Multitasking

Data entry

Recordkeeping

Billing & invoicing

MS Word

Excel

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Job description

Status: Non-Exempt / Hourly Reports to: Office Manager Medical, Dental, Vision, 401K, Vacation, Paid HolidaysEssential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staffTake and prepare minutes in assigned meetingsPrepare, receive, and route incoming/outgoing messages, mail, and lettersAbility to prepare letters, documents, records, and reportsReview and process payment requests, contracts, and vouchersResolve conflicts with vendors and/or discrepancies on invoicesAdminister the purchase and procurement of supplies and servicesDevelop and implement standards and specifications for procurementDevelop and administer bid requestsMonitor supply and inventory levelsSupervisory responsibilitiesAnswer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipientsPerform general office duties: data/word processing and input, copying, and filingKnowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service AdministratorsAbility to multitask, meet deadlines, and remain calm and professional under pressureMaintain standards of confidentiality of CC Idaho clients and recordsPerforms all work duties and activities in accordance with CC Idaho policies, procedures, and safety practicesQualificationsRequiredHigh School Diploma or GEDCurrent driver's license and proof of auto insuranceMust pass physical examination and background checksMinimum 1yr. office experienceMust obtain Pediatric First Aid and CPR certificationPreferredAbility to read, speak, and write in both English/Spanish in a business settingKnowledge of basic accounting and bookkeeping practices and procedurePrior web base platformRequired Physical DemandsIs frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and armsMust be able to lift and/or move up to 50 poundsBENEFITS:“CCI is a strong, non-profit agency to work with. They respect work-life balance and allow for flexibility when it is needed. Excellent premiums on benefits packages. Good working environment with opportunities for advancement.\"For detail Benefit plan please visit: https://communitycouncilofidaho.org/apply-today/Health BenefitsMedical benefitsDental benefitsVision benefitsFinancial Well-BeingBasic Life Insurance with Accidental death & dismembermentSupplemental Voluntary LifeLong- and Short-Term DisabilityFlexible Spending Accounts (Medical & Dependent Care)401(k) retirement plan (Must be 21 years of age to participate)Voluntary Benefit OptionsAccident InsuranceCritical IllnessLegal EaseNorton Life LockVerizon Discount PlanWork/Life Balance (Regular Full Time)Generous Paid Time Off Policy (PTO)First year of service – 20 daysAfter five years of service – 25 daysAfter ten years of service – 30 daysAfter twenty years of service – 35 daysAfter thirty years of service – 40 daysTwelve Paid HolidaysEmployee Assistance Program (EAP)10 free sessions per each topic/situationassists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-beingEducational leaveUp to 5 hours per week to utilize towards education, upon approval and eligibility