ADMINISTRATIVE ASSISTANT - CENTRAL OFFICE / Caldwell

Community Council of Idaho; Caldwell (ID); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K retirement plan

Vacation

Paid Holidays

Job summary

Community Council of Idaho is seeking an experienced administrative professional for the MSHS Central Office in Caldwell. You will provide clerical support to the Director and regional staff, take minutes, route mail, prepare documents, and help manage procurement and vendor invoices.

The role requires at least 1 year in an office setting, a high school diploma or GED, and a valid driver's license. It includes benefits and a day shift in a non-exempt hourly position.

Qualifications

• High School Diploma or GED required.
• Current driver's license and proof of auto insurance.
• Must pass physical examination and background checks.
• Minimum 1yr. office experience.
• Must obtain Pediatric First Aid and CPR certification.

Responsibilities

• Provide administrative/clerical support to the Director, Assistant Director, and Regional Services Administrator and department staff.
• Take and prepare minutes in assigned meetings.
• Prepare, receive, and route incoming/outgoing messages, mail, and letters.
• Ability to prepare letters, documents, records, and reports.
• Review and process payment requests, contracts, and vouchers.
• Resolve conflicts with vendors and/or discrepancies on invoices.
• Administer the purchase and procurement of supplies and services.
• Develop and implement standards and specifications for procurement.
• Develop and administer bid requests.
• Monitor supply and inventory levels.
• Supervisory responsibilities.
• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients.
• Perform general office duties: data/word processing and input, copying, and filing.
• Knowledge of customer service and ability to provide general administrative, clerical services to Director, Assistant Director & Regional Service Administrators
• Ability to multitask, meet deadlines, and remain calm and professional under pressure.
• Maintain standards of confidentiality of CC Idaho clients and records.

Skills

Office administration

Minutes taking

Customer service

Data entry

Education

High School Diploma or GED

Job description

Job Details

Level: Experienced, Job Location: MSHS CENTRAL OFFICE - CALDWELL, ID 83607, Position Type: Full Time, Education Level: High School / GED, Salary Range: $17.83 - $17.83 Hourly, Travel Percentage: None, Job Shift: Day, Job Category: Admin - Clerical, Status: Non-Exempt / Hourly Reports to: Office Manager Medical, Dental, Vision, 401K, Vacation, Paid Holidays

Essential Duties and Responsibilities

• Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff
• Take and prepare minutes in assigned meetings
• Prepare, receive, and route incoming/outgoing messages, mail, and letters
• Ability to prepare letters, documents, records, and reports
• Review and process payment requests, contracts, and vouchers
• Resolve conflicts with vendors and/or discrepancies on invoices
• Administer the purchase and procurement of supplies and services
• Develop and implement standards and specifications for procurement
• Develop and administer bid requests
• Monitor supply and inventory levels
• Supervisory responsibilities
• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients
• Perform general office duties: data/word processing and input, copying, and filing
• Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators
• Ability to multitask, meet deadlines, and remain calm and professional under pressure
• Maintain standards of confidentiality of CC Idaho clients and records
• Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices

Qualifications/Benefits : Qualifications

• High School Diploma or GED
• Current driver's license and proof of auto insurance
• Must pass physical examination and background checks
• Minimum 1yr. office experience
• Must obtain Pediatric First Aid and CPR certification

Preferred

• Ability to read, speak, and write in both English/Spanish in a business setting
• Knowledge of basic accounting and bookkeeping practices and procedure
• Prior web base platform

Required Physical Demands

• Is frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms
• Must be able to lift and/or move up to 50 pounds

BENEFITS:

• “CCI is a strong, non-profit agency to work with. They respect work-life balance and allow for flexibility when it is needed. Excellent premiums on benefits packages. Good working environment with opportunities for advancement.”
• For detail Benefit plan please visit: https://communitycouncilofidaho.org/apply-today/

Health Benefits

• Medical benefits
• Dental benefits
• Vision benefits

Financial Well-Being

• Basic Life Insurance with Accidental death & dismemberment
• Supplemental Voluntary Life
• Long- and Short-Term Disability
• Flexible Spending Accounts (Medical & Dependent Care)
• 401(k) retirement plan (Must be 21 years of age to participate)
• Voluntary Benefit Options
• Accident Insurance
• Critical Illness
• Legal Ease
• Norton Life Lock
• Verizon Discount Plan

Work/Life Balance (Regular Full Time)

• Generous Paid Time Off Policy (PTO)

• First year of service – 20 days
• After five years of service – 25 days
• After ten years of service – 30 days
• After twenty years of service – 35 days
• After thirty years of service – 40 days

• Twelve Paid Holidays

Employee Assistance Program (EAP)

• 10 free sessions per each topic/situation

assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being

Educational leave

• Up to 5 hours per week to utilize towards education, upon approval and eligibility