Executive Administrative Assistant – PMO & Travel

Thornton Tomasetti; Irving (TX); On-site; USD 58,741,000 - 117,482,000; Full time

Benefits offered by this job

HIP PPO medical plan

Excellent retirement savings plan with

Tuition reimbursement

FreeU education benefit

Free medical coverage in HIP PPO

Diversity and inclusion commitment

Job summary

Abbott, a global healthcare leader, is seeking an Administrative Assistant in Irving, TX for its Diagnostics division. This onsite role supports PMO leadership and key business leaders to ensure smooth operations.

You will manage calendars, coordinate meetings, travel, and expense reporting, while assisting with communications and project coordination across the leadership team. This position requires strong organization and discretion.

Qualifications

• High School Diploma/GED or equivalent work experience.
• 1+ year of administrative support experience.
• Experience managing calendars, coordinating meetings, and supporting business leaders.
• Experience arranging travel and processing expense reports.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide dedicated administrative support to PMO leadership, including direct support to a senior leader and additional support for local directors and managers.
• Manage complex calendars, coordinate meetings, and prioritize competing requests to ensure leaders remain focused on business priorities.
• Coordinate domestic and international travel arrangements and manage travel bookings through Concur.
• Prepare and submit expense reports while ensuring timely and accurate processing.
• Support department communications, meeting logistics, and day-to-day operational activities across the leadership team.
• Coordinate administrative aspects of projects and business initiatives, tracking action items and ensuring timely follow-up.
• Support purchasing and requisition activities using SAP Ariba while maintaining compliance with company procedures.

Skills

Calendar management

Meeting coordination

Executive support

Travel arrangements

Expense reporting

Education

High school diploma or GED

Tools

SAP Ariba

Concur

ePASS/EPAS

Job description

Abbott, a global healthcare leader, is seeking an Administrative Assistant in Irving, TX for its Diagnostics division. This onsite role supports PMO leadership and key business leaders to ensure smooth operations.

You will manage calendars, coordinate meetings, travel, and expense reporting, while assisting with communications and project coordination across the leadership team. This position requires strong organization and discretion.