Admin Assistant II

Abbott; Unity (IL); On-site; USD 31,000 - 62,000; Full time

Job summary

Abbott is seeking an Administrative Assistant II to support senior leadership within Global Procurement Services at its Illinois headquarters. The role focuses on calendar management, travel coordination, expense processing, and executive support in a fast-paced corporate environment.

Responsibilities include managing calendars, coordinating meetings and domestic/international travel, preparing expense reports, and creating presentations using Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative support experience, preferably with senior leaders.
• Strong organizational skills with multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience managing complex calendars and coordinating meetings.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, coordinate meetings, and arrange domestic and international travel for executives.
• Screen calls, correspondence, and visitor interactions with professionalism.
• Prepare and process expense reports, invoices, purchase requisitions, and business documentation.
• Create and maintain presentations, spreadsheets, and reports using Microsoft Office tools.
• Coordinate new employee onboarding activities and order office supplies.

Skills

Calendar management

Travel coordination

Expense processing

Executive support

Confidential handling

Written communication

Verbal communication

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Administrative Assistant II position supporting senior leadership within Global Procurement Services. The role involves calendar management, travel coordination, expense processing, and executive support in a fast-paced corporate environment at Abbott's Illinois headquarters.

Responsibilities

• Manage calendars, coordinate meetings, and arrange domestic and international travel for executives
• Screen calls, correspondence, and visitor interactions with professionalism
• Prepare and process expense reports, invoices, purchase requisitions, and business documentation
• Create and maintain presentations, spreadsheets, and reports using Microsoft Office tools
• Coordinate new employee onboarding activities and order office supplies

Requirements

• High school diploma or equivalent
• 3+ years administrative support experience, preferably with senior leaders
• Strong organizational skills managing multiple priorities and deadlines
• Intermediate to advanced Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint, Teams)
• Experience managing complex calendars and coordinating meetings
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills

Compensation: $22.50–$45.00/hour