Administrative Assistant

Thornton Tomasetti; Irving (TX); On-site; USD 58,741,000 - 117,482,000; Full time

Benefits offered by this job

HIP PPO medical plan

Excellent retirement savings plan with

Tuition reimbursement

FreeU education benefit

Free medical coverage in HIP PPO

Diversity and inclusion commitment

Job summary

Abbott, a global healthcare leader, is seeking an Administrative Assistant in Irving, TX for its Diagnostics division. This onsite role supports PMO leadership and key business leaders to ensure smooth operations.

You will manage calendars, coordinate meetings, travel, and expense reporting, while assisting with communications and project coordination across the leadership team. This position requires strong organization and discretion.

Qualifications

• High School Diploma/GED or equivalent work experience.
• 1+ year of administrative support experience.
• Experience managing calendars, coordinating meetings, and supporting business leaders.
• Experience arranging travel and processing expense reports.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide dedicated administrative support to PMO leadership, including direct support to a senior leader and additional support for local directors and managers.
• Manage complex calendars, coordinate meetings, and prioritize competing requests to ensure leaders remain focused on business priorities.
• Coordinate domestic and international travel arrangements and manage travel bookings through Concur.
• Prepare and submit expense reports while ensuring timely and accurate processing.
• Support department communications, meeting logistics, and day-to-day operational activities across the leadership team.
• Coordinate administrative aspects of projects and business initiatives, tracking action items and ensuring timely follow-up.
• Support purchasing and requisition activities using SAP Ariba while maintaining compliance with company procedures.

Skills

Calendar management

Meeting coordination

Executive support

Travel arrangements

Expense reporting

Education

High school diploma or GED

Tools

SAP Ariba

Concur

ePASS/EPAS

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life‑changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

Job Description

Working at Abbott: At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with a high employer contribution. Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

We have an opportunity for the role of Administrative Assistant within our Diagnostics division based out of Irving, Texas and this is an onsite role. The key to successful treatment and full recovery is often fast, accurate diagnosis. Abbott’s Diagnostics businesses lead the way in helping people live healthier lives by providing reliable, timely information to physicians and patients.

As the Administrative Assistant, you’ll have the chance to provide administrative and project coordination support to PMO leadership and key business leaders within Core Diagnostics. In this role, you will help ensure smooth business operations through effective coordination, organization, and execution of critical administrative activities.

What You’ll Work On

• Provide dedicated administrative support to PMO leadership, including direct support to a senior leader and additional support for local directors and managers.
• Manage complex calendars, coordinate meetings, and prioritize competing requests to ensure leaders remain focused on business priorities.
• Coordinate domestic and international travel arrangements and manage travel bookings through Concur.
• Prepare and submit expense reports while ensuring timely and accurate processing.
• Support department communications, meeting logistics, and day-to-day operational activities across the leadership team.
• Coordinate administrative aspects of projects and business initiatives, tracking action items and ensuring timely follow‑up.
• Support purchasing and requisition activities using SAP Ariba while maintaining compliance with company procedures.
• Escalate urgent issues appropriately and independently resolve routine administrative challenges.
• Handle confidential and business‑sensitive information with professionalism and discretion.

Required Qualifications

• High School Diploma/GED or an equivalent combination of education and work experience.
• 1+ year of administrative support experience.
• Experience managing calendars, coordinating meetings, and supporting business leaders.
• Experience arranging travel and processing expense reports.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications

• Some college coursework.
• Experience supporting senior leaders, directors, or executive‑level stakeholders.
• Experience using SAP Ariba for purchasing and procurement activities.
• Experience using Concur for travel and expense management.
• Experience with employee performance management systems, including ePASS/EPAS.
• Demonstrated ability to manage multiple priorities, exercise sound judgment, and proactively drive tasks to completion.
• Experience working independently in a highly visible administrative support role.

Benefits

• Base pay for this position is $20.50 – $41.00/hour. In specific locations, the pay range may vary from the range posted.
• Health Investment Plan (HIP) PPO medical plan.
• Excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit.
• Free medical coverage in our HIP PPO medical plan in the next calendar year.
• FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
• Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: https://abbottbenefits.com/

Location & Work Details

• Location: United States > Irving : LC-02
• Job Family: Administrative Support
• Division: CRLB Core Lab
• Additional Locations: (none)
• Work Shift: Standard
• Travel: No
• Medical Surveillance: No
• Significant Work Activities: Keyboard use (greater or equal to 50% of the workday)

Equal Opportunity & Diversity

Abbott is an Equal Opportunity Employer, committed to employee diversity.

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

Abbott is an Equal Opportunity Employer, committed to employee diversity.

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next‑generation diagnostics, life‑changing devices, science‑based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health.

The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well‑being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges.

We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.

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