Executive Administrative Assistant (Part-Time)

Ethan Allen Workforce Solutions; Town of New Windsor (NY); On-site; USD 36,000 - 37,000; Part time

Job summary

Ethan Allen Workforce Solutions is seeking an Executive Administrative Assistant to support senior leadership on-site in New Windsor, NY. The role covers executive travel coordination, calendar management, meeting planning, and general office administration.

The ideal candidate is organized, discreet, and capable of handling multiple priorities in a fast-paced environment. This part-time, temp-to-perm position offers a Monday–Friday schedule with competitive hourly pay.

Qualifications

• Experience supporting executives or senior leadership.
• Executive travel coordination experience required.
• Proficient with Concur or similar expense systems.
• Strong Microsoft Office skills (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Coordinate executive travel arrangements (flights, hotels, transportation).
• Process travel expenses and reimbursement reports.
• Maintain executive calendars and coordinate meetings.
• Prepare presentations, reports, and business documents.
• Organize electronic records and office documentation.
• Coordinate meetings, prepare materials, track action items.
• Liaise between leadership, staff, clients, and partners.
• Support special projects and administrative initiatives.
• Occasional reception coverage and visitor welcome.

Skills

Executive travel coordination

Microsoft Office

Calendar management

Communication skills

Confidentiality

Multitasking

Tools

Concur

Job description

Executive Administrative Assistant (Part-Time)

Location: New Windsor, NY (100% On-site)

Employment Type: Part-Time | Temp-to-Perm

Pay Rate: $26–$27 per hour

Schedule: Monday–Friday

Choose from:

• 7:30 AM – 12:30 PM
• 9:30 AM – 2:30 PM

We are seeking a professional and highly organized Executive Administrative Assistant to provide direct support to senior leadership in a busy office environment. This role combines executive support, travel coordination, calendar management, meeting planning, and office administration.

The ideal candidate is detail-oriented, thrives in a fast-paced setting, and has experience supporting executives while managing multiple priorities with professionalism and discretion.

Executive Administrative Assistant Responsibilities:

• Coordinate executive travel arrangements, including flights, hotels, transportation, and itineraries
• Process and manage travel expenses and reimbursement reports
• Maintain executive calendars, schedule meetings, and coordinate appointments
• Prepare presentations, reports, spreadsheets, and business correspondence
• Organize and maintain electronic records and office documentation
• Coordinate meetings, prepare materials, and track action items
• Serve as a liaison between leadership, staff, clients, and external partners
• Support special projects and administrative initiatives
• Provide occasional reception coverage, including answering phones and welcoming visitors

Qualifications & Skills:

• Previous experience supporting executives, senior leadership, or management teams
• Executive travel coordination experience required
• Experience with Concur or similar expense management systems strongly preferred
• Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Word, and Excel
• Excellent organizational, time-management, and multitasking abilities
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Detail-oriented with exceptional follow-through and problem-solving skills
• Professional customer service and interpersonal skills

Why Join This Opportunity?

• Competitive pay at $26–$27/hr.
• Consistent weekday schedule
• Temp-to-perm opportunity with long-term potential
• Professional office environment
• Flexible hours that support work-life balance
• Opportunity to work closely with executive leadership