Executive Administrative Assistant & Ops Coordinator

Amazon Inc.; Pooler (GA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Disability accommodations

Job summary

Amazon in Pooler, GA is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. You will be highly organized, handle confidential information, and manage multiple assignments with diplomacy.

This role requires 1+ year of executive-level administrative support, event planning or project management, and strong MS Office skills. You will coordinate calendars, arrange travel, and assist with internal communications across platforms.

Qualifications

• 1+ years of experience using computers and MS Office.
• 2+ years of executive-level administrative support.
• 1+ year in event planning or project management.
• High school diploma or equivalent.
• Work 40 hours/week with overtime as required.
• Flexible schedule including weekends, nights, and holidays.
• Able to lift up to 49 pounds.
• 18 years of age or older.

Responsibilities

• Manage and complete expense reports for General Manager and Senior Leaders as needed.
• Maintain schedules, plan events, coordinate meetings and conferences for FC staff.
• Own conference room coordination and calendar management.
• Conduct clerical duties including filing, emails, and document preparation with graphics.
• Type meeting notes, create agendas, and develop minor content curriculum.
• Arrange cost-effective travel (airfare, hotel, ground transport) for General Manager and Senior Leaders.
• Assist with internal communications across platforms and programs.
• Coordinate with outside vendors for FC upkeep and maintenance.
• Run work-related errands as needed.
• Plan ahead, delegate tasks, and manage time effectively.
• Track team goals and drive completion of key deliverables.
• Manage complex calendars with diplomacy and discretion.
• Coordinate with Workforce Management, Recruiting, Maintenance, HR and other FC teams.
• Represent the department in team-building activities and peer recognition.

Skills

Executive support

Event planning

Project management

Microsoft Office

Strong communication

Organizational skills

Multitasking

Education

Associate degree

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Amazon in Pooler, GA is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. You will be highly organized, handle confidential information, and manage multiple assignments with diplomacy.

This role requires 1+ year of executive-level administrative support, event planning or project management, and strong MS Office skills. You will coordinate calendars, arrange travel, and assist with internal communications across platforms.