GM Administrative Assistant, SAV4

Amazon Inc.; Pooler (GA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Disability accommodations

Job summary

Amazon in Pooler, GA is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. You will be highly organized, handle confidential information, and manage multiple assignments with diplomacy.

This role requires 1+ year of executive-level administrative support, event planning or project management, and strong MS Office skills. You will coordinate calendars, arrange travel, and assist with internal communications across platforms.

Qualifications

• 1+ years of experience using computers and MS Office.
• 2+ years of executive-level administrative support.
• 1+ year in event planning or project management.
• High school diploma or equivalent.
• Work 40 hours/week with overtime as required.
• Flexible schedule including weekends, nights, and holidays.
• Able to lift up to 49 pounds.
• 18 years of age or older.

Responsibilities

• Manage and complete expense reports for General Manager and Senior Leaders as needed.
• Maintain schedules, plan events, coordinate meetings and conferences for FC staff.
• Own conference room coordination and calendar management.
• Conduct clerical duties including filing, emails, and document preparation with graphics.
• Type meeting notes, create agendas, and develop minor content curriculum.
• Arrange cost-effective travel (airfare, hotel, ground transport) for General Manager and Senior Leaders.
• Assist with internal communications across platforms and programs.
• Coordinate with outside vendors for FC upkeep and maintenance.
• Run work-related errands as needed.
• Plan ahead, delegate tasks, and manage time effectively.
• Track team goals and drive completion of key deliverables.
• Manage complex calendars with diplomacy and discretion.
• Coordinate with Workforce Management, Recruiting, Maintenance, HR and other FC teams.
• Represent the department in team-building activities and peer recognition.

Skills

Executive support

Event planning

Project management

Microsoft Office

Strong communication

Organizational skills

Multitasking

Education

Associate degree

Bachelor's degree

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key job responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition

Basic Qualifications

• 1+ years of working with computers and Microsoft Office products and applications experience

• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach

• High school or equivalent

• Work 40 hours/week, and overtime as required

• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays

• Are 18 years of age or older

• 2+ years administrative support experience at an executive level

• 1+ year experience with event planning or project management

Preferred Qualifications

• Ability to create graphs in MS Office products

• Associate or bachelor's Degree

• Strong analytical skills

• Excellent written and verbal communication skills

• Ability to learn organizational structure and the objectives of the team

• Strong organizational and communication skills and problem-solving skills

• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, GA, Pooler - 25.19 - 34.85 USD hourly