Executive Administrative Assistant, Merchandising

Jobtailor; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Jobtailor in New York (US) is seeking an experienced Executive Assistant to provide comprehensive support to senior management. You will coordinate calendars, travel, and large meetings while handling highly confidential information.

The role also involves data compilation, preparing executive expense reports, and creating high-level PowerPoint presentations. The ideal candidate has 10+ years of executive admin experience in a multi-location corporate environment, preferably with retail

Qualifications

• 10+ years of executive-level administrative experience.
• Experience in a large, multi-location corporate environment across time zones.
• Retail industry experience strongly preferred.
• Proven ability to manage multiple executive calendars.
• Experience coordinating complex travel and large meetings.
• Able to multitask, prioritize, and meet deadlines in a fast-paced setting.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite.
• Experience with budget and expense management.
• Strong interpersonal skills and relationship-building across organization levels.
• Flexibility to provide or arrange after-hours support.

Responsibilities

• Provide comprehensive administrative support to senior executive management.
• Communicate and coordinate across all levels of the organization.
• Manage sensitive, confidential, strategic, and critical information.
• Collaborate with other Executive Assistants to coordinate travel and prepare for major meetings.
• Organize and support large and complex programs, events, or conferences.
• Prepare executive expense reports and contribute to special projects.
• Pull and concisely compile data to support business-driving initiatives.
• Prepare high-level PowerPoint presentations.

Skills

Executive-level experience

Calendar management

Multitasking & prioritization

Communication skills

Relationship building

Tools

Microsoft Office Suite

PowerPoint

Excel

Outlook

Job description

Responsibilities

• Provide comprehensive administrative support to senior executive management
• Communicate and coordinate across all levels of the organization
• Manage sensitive, confidential, strategic, and critical information
• Collaborate with other Executive Assistants to coordinate travel and prepare for major meetings
• Organize and support large and complex programs, events, or conferences
• Prepare executive expense reports and contribute to special projects
• Pull and concisely compile data to support business-driving initiatives
• Prepare high-level PowerPoint presentations

Requirements

• 10+ years of executive-level administrative experience
• Experience within a large, multi-location corporate environment spanning multiple time zones
• Retail industry experience strongly preferred
• Demonstrated proficiency in managing multiple executive calendars
• Experience coordinating complex travel and organizing large meetings
• Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with budget and expense management
• Strong interpersonal skills and ability to build relationships across varying levels of the organization
• Flexibility to provide or arrange after-hours support, as needed

Core Competencies

Demonstrates extensive executive-level administrative support capabilities, including advanced proficiency in Microsoft Office Suite and experience in managing complex travel and executive calendars. Strong communication and interpersonal skills are essential for building relationships across all organizational levels.

Highest-signal resume keywords

• 10+ Years Executive-Level Administrative Experience
• Advanced Proficiency in Microsoft Office Suite
• Experience Coordinating Complex Travel
• Strong Interpersonal Skills
• Retail Industry Experience

Hard Skills

• Executive Calendar Management
• Budget Management
• Expense Reporting
• Data Compilation
• PowerPoint Presentation Preparation

Soft Skills

• Excellent Written Communication
• Excellent Verbal Communication
• Multitasking
• Prioritization
• Relationship Building

Industry Keywords

• Multi-Location Corporate Environment
• Fast-Paced Environment
• After-Hours Support
• Large Meetings Organization
• Complex Programs Coordination