Executive Administrative Assistant

Jobtailor; Minneapolis (MN); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative Assistant in Minneapolis, Minnesota. You will manage executives’ calendars, prepare documents, and coordinate communications with clients and internal teams.

The role requires discretion, strong organization, and the ability to multitask across several tasks daily. The ideal candidate has 5+ years in similar roles and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• 5+ years’ executive administrative assistant experience.
• Proven experience as an executive/admin assistant or similar role.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Ability to multitask and prioritize with minimal supervision.
• Discretion and confidentiality are essential.

Responsibilities

• Manage calendars, schedule meetings, appointments, and travel.
• Prepare and edit correspondence, presentations, and documents.
• Coordinate and manage executive communications with clients.
• Organize and maintain files and documentation (physical and digital).
• Facilitate smooth communication between executive and internal/external partners.
• Track and follow up on projects, action items, and deadlines.
• Arrange logistics for meetings, events, and conferences.
• Handle confidential documents securely.
• Prepare reports and briefings for meetings.
• Assist with personal tasks and errands as needed.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Discretion

Confidentiality

Education

High School Diploma

GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Productivity Tools

Job description

Responsibilities

• Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
• Organize and maintain files, records, and documentation (physical and digital)
• Facilitate smooth communication between the executive and internal departments or external partners
• Track and follow up on projects, action items, and deadlines
• Arrange logistics for meetings, events, and conferences
• Handle confidential documents ensuring they remain secure
• Prepare reports and briefings for meetings
• Assist with personal tasks and errands, when necessary

Qualifications

• High school diploma or GED
• 5+ years’ executive administrative assistant experience
• Proven experience as an executive assistant, administrative assistant, or similar role
• Excellent organizational and time management skills
• Outstanding written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Ability to multitask and prioritize tasks with minimal supervision
• Discretion and confidentiality are essential

Core Competencies

Demonstrates expertise in managing executive calendars, coordinating communications, and organizing documentation while ensuring confidentiality and discretion. Proficient in multitasking and prioritizing tasks to support executive operations effectively.

Hard Skills

• Calendar Management
• Document Preparation
• Project Tracking
• Logistics Coordination
• File Organization

Soft Skills

• Time Management
• Multitasking
• Interpersonal Communication

Certifications & Qualifications

• High School Diploma
• GED

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Productivity Tools