Executive Assistant

Jobtailor; California (MO); On-site; USD 55,000 - 90,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support two Vice Presidents in a fast-paced environment. You will manage complex calendars, coordinate meetings, prepare briefing materials, and ensure smooth daily operations across leadership teams.

Responsibilities include tracking milestones, developing polished presentations, organizing leadership reviews, and proactively identifying process improvements. Strong discretion and communication skills are essential.

Qualifications

• Experience providing high-level executive, administrative, or operations support in a fast-paced environment.
• Strong organizational and project coordination skills with the ability to manage deadlines.
• Proficiency in PowerPoint and developing executive-ready presentations.
• Proficiency with Outlook, Word, Excel, and collaboration tools.
• Excellent written and verbal communication with attention to detail.
• Ability to synthesize complex information into concise communications.
• Discretion handling confidential information.
• Ability to work independently and adapt to changing priorities.

Responsibilities

• Provide executive support to two Vice Presidents, managing calendars and meeting logistics.
• Coordinate projects by tracking milestones and deliverables.
• Create polished PowerPoint decks, briefs, and dashboards.
• Schedule leadership meetings, offsites, and events.
• Develop agendas and pre-reads to prepare leadership for discussions.
• Identify process improvements to streamline operations.

Skills

Executive support

Project coordination

PowerPoint

Microsoft Office

Communication

Attention to detail

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Collaboration tools

Job description

• Provide executive support to two Vice Presidents, managing complex calendars, competing priorities, meeting logistics, and other activities that enable leaders to operate effectively.
• Support and coordinate projects and initiatives by tracking milestones and deliverables, organizing information, identifying follow-up needs.
• Create polished executive presentations and materials, including PowerPoint decks, business reviews, dashboards, briefing documents, meeting materials, and other communications.
• Coordinate leadership meetings and operating rhythms, including business reviews, leadership meetings, offsites, and organizational events.
• Develop agendas, organize pre-reads.
• Anticipate needs and solve problems proactively, exercising sound judgement and discretion when navigating sensitive information, competing priorities, and changing business needs.
• Improve how work gets done by identifying opportunities to streamline administrative and operational processes, strengthen leadership routines, and create more efficient workflows.
• Perform other executive support responsibilities and special projects as needed.

Requirements

• Experience providing high-level executive, administrative, project, or business operations support in a fast-paced professional environment.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines.
• Strong proficiency in Microsoft PowerPoint and the ability to develop polished, executive ready presentations.
• Proficiency with Microsoft Outlook, Word, Excel, and collaboration tools.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to synthesize complex information into clear, concise communications.
• Strong judgment and discretion when handling confidential or sensitive information.
• Ability to work independently, anticipate needs, solve problems, and adapt as priorities change.
• Strong relationship building skills and the ability to collaborate effectively across organizational levels.

Core Competencies

Demonstrates expertise in providing high-level executive support, including managing complex calendars, coordinating projects, and creating polished presentations. Proficient in Microsoft Office tools and skilled in communication, problem-solving, and relationship building across organizational levels.

Highest-signal resume keywords

• Executive Support
• Project Coordination
• Microsoft PowerPoint Proficiency
• Organizational Skills
• Communication Skills

Hard Skills

• Project Coordination
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel

Soft Skills

• Organizational Skills
• Problem-Solving
• Relationship Building
• Attention to Detail
• Judgment and Discretion

Industry Keywords

• Executive Support
• Administrative Support
• Business Operations
• Fast-Paced Environment

Tools & Technologies

• Collaboration Tools