Executive Business Partner

Jobtailor; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor seeks an experienced Executive Assistant to support the executive team across strategic tasks, calendar management, travel logistics, and financial reconciliation. The role requires handling multi‑time zone schedules, confidential communications, and liaising with partners to keep operations smooth and organized.

The ideal candidate has a Bachelor’s degree in Business Management and 3–5 years of EA experience, with strong MS Office skills and a proven ability to manage multiple

Qualifications

• Bachelor’s degree in Business Management or related field.
• 3–5 years of executive administrative experience.
• May be required to have a valid driver’s license.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects concurrently.
• Proficient in MS Office and office productivity tools.
• Flexible, team player able to perform under pressure and maintain confidentiality.
• Commitment to maintaining a high level of discretion.

Responsibilities

• Provide strategic support, collaboration, and advisement to the executive team.
• Manage complex, multi‑time zone calendars and screen contacts.
• Triage incoming communications and liaise with internal/external partners.
• Coordinate detailed domestic and international travel itineraries.
• Maintain day-to-day books for personal entities and households.
• Reconcile bank and credit card statements monthly.
• Manage personal bill payments and vendor invoicing.
• Provide high‑level notetaking during executive meetings.
• Organize team communications and plan events.

Skills

Calendar management

Travel coordination

Financial reconciliation

Vendor invoicing

Notetaking

Written and verbal communication

Confidentiality

Organizational skills

Team player

Adaptability

Education

Bachelor’s degree in Business Management

Tools

MS Office

Office productivity tools

Job description

• Provide strategic support, collaboration and advisement to the executive team
• Manage complex, multi-time zone calendars and screen contacts
• Triage incoming communications and act as a liaison to internal/external partners
• Coordinate detailed domestic and international travel itineraries
• Maintain day-to-day books for personal entities and households
• Reconcile bank and credit card statements monthly
• Manage personal bill payments and vendor invoicing
• Participate in various executive meetings and provide high level notetaking
• Organize team communications and plan events.

Requirements

• Bachelor’s degree in Business Management, or a related field
• At least 3-5 years of executive administrative experience
• May be required to have a valid driver’s license
• Superb written and verbal communication skills
• Ability to organize and coordinate multiple projects at once
• Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems
• Flexible team player willing to adapt to high pressure and enjoys a challenge
• Ability to maintain high-level of confidentiality.

Core Competencies

Demonstrates expertise in executive administrative support, including calendar management, travel coordination, and financial reconciliation. Proficient in communication and organization, ensuring effective collaboration with executive teams and external partners.

Highest-signal resume keywords

• Executive Administrative Experience
• Calendar Management
• Travel Coordination
• MS Office Proficiency
• Written And Verbal Communication Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Coordination
• Financial Reconciliation
• Vendor Invoicing
• Notetaking

Soft Skills

• Organizational Skills
• Adaptability
• Team Player
• Confidentiality

Certifications & Qualifications

• Bachelor’s Degree In Business Management

Industry Keywords

• Executive Support
• Multi-Time Zone Coordination
• Communication Liaison

Tools & Technologies

• MS Office
• Office Productivity Tools