Executive Administrative Assistant

Jobtailor; Kentucky; On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Assistant to support two executives with heavy calendar management, travel planning, and confidential handling of documents. The role requires independent judgment, strong communication, and proficiency in general office procedures.

Responsibilities include handling calls, preparing correspondence, coordinating meetings, and maintaining organized document retrieval systems while ensuring accuracy and discretion in all executive tasks.

Qualifications

• Experience performing varied administrative duties for executives.
• Ability to maintain strict confidentiality of executive information.
• Strong organizational skills and independent judgment.
• Proficient in standard office procedures and PC usage.

Responsibilities

• Assist assigned executive with administrative tasks.
• Relieve executive of designated administrative details.
• Maintain an accurate calendar and plan appointments/travel.
• Screen calls, manage mail, and relay messages as needed.
• Prepare correspondence and reports with accuracy.
• Support two busy executives and handle last-minute changes.

Skills

Heavy Calendar Management

Document Retrieval Systems

General Administrative OfficeProced...

Confidentiality Maintenance

Independent Judgment

Education

High School Diploma

Some College / Admin Training

Job description

• Perform varied administrative duties and designated administrative functions for assigned Executive
• Maintain a close and highly responsive relationship with day-to-day work activities within the assigned function
• Work independently under general supervision and guidance
• Maintain strict confidentiality of executive plans, decisions, records, documents, and related information
• Relieve the executive of designated administrative details
• Exercise judgment and make decisions within the scope of authority
• Stay informed about Company policies and practices relating to the executive office
• Relay messages and instructions to subordinates and follow up on pending matters
• Answer inquiries and screen telephone calls, visitors, and incoming mail
• Direct technical inquiries to appropriate personnel and respond to questions
• Compile and prepare correspondence and reports
• Follow through on assigned projects using independent judgment
• Inspect papers, Company documents, and calculations for accuracy and consistency
• Establish and maintain document retrieval systems
• Plan appointments, meetings, and travel arrangements
• Maintain an accurate calendar

Requirements

• High school graduate or equivalent education and/or experience
• Some college and/or office administrator training desirable
• 5 years or more of diversified, thorough experience gained from work in various areas within the organization or similar administrative experience
• Computer/PC competency
• Experience utilizing general administrative office procedures and practices
• Ability to support 2 busy executives
• Heavy calendar management, including frequent and last-minute changes
• Extensive domestic travel and occasional international travel
• Sedentary physical demand level

Core Competencies

Demonstrates strong administrative capabilities, including heavy calendar management, document retrieval systems, and the ability to maintain confidentiality while supporting multiple executives. Proficient in general office procedures and practices, with a focus on effective communication and independent judgment.

Highest-signal resume keywords

• Heavy Calendar Management
• Document Retrieval Systems
• General Administrative Office Procedures
• Confidentiality Maintenance
• Independent Judgment

Hard Skills

• Administrative Duties
• Correspondence Preparation
• Report Compilation
• Appointment Planning
• Travel Arrangements
• Document Inspection
• PC Competency
• Office Procedures
• Record Management
• Technical Inquiry Response

Soft Skills

• Judgment
• Decision-Making
• Communication
• Relationship Management
• Independence

Industry Keywords

• Executive Support
• Confidentiality
• Calendar Management
• Travel Coordination
• Office Administration