Executive Administrative Assistant: Meeting Coordination & Travel

Colorado Railroad Museum; Roseville (CA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) with profit sharing

Life and disability insurance

Education assistance

Certification incentives

Employee referral program

Paid time off

Job summary

Eide Bailly seeks a Senior Administrative Assistant to provide high-level support to executives and teams in a fast-paced, in-office environment in Roseville, CA. The role involves coordinating meetings, travel arrangements, and producing key documents with strict confidentiality.

The ideal candidate has 5+ years of executive administrative experience, strong organizational and communication skills, and proficiency with MS Office, Docusign, and Adobe Acrobat.

Qualifications

• 5+ years of experience in administrative support at the executive level.
• Associate's Degree in Business Administration or related field preferred.
• Proficiency in Microsoft Excel, Word, Docusign, Adobe Acrobat, Outlook and Teams.
• Ability to multitask in a high-volume, fast-paced environment.
• Strong written and verbal communication skills.
• Maintain confidentiality and professionalism at all times.

Responsibilities

• Provide general administrative support to partners, managers and staff with integrity and professionalism.
• Coordinate meetings, reserve resources, order catering, and record minutes.
• Coordinate with marketing for business development objectives.
• Monitor executives' mail and e-mail and draft responses as needed.
• Prepare confidential correspondence, reports, and presentations.
• Schedule appointments and reserve meeting rooms.
• Collaborate on events and campus recruitment efforts.
• Maintain a positive office environment and ensure in-office attendance.

Skills

Organizational skills

Customer relations

Multitasking

Written and verbal communication

Team collaboration

Technology proficiency

Education

Associate's Degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Docusign

Adobe Acrobat

Microsoft Outlook & Teams

Job description

Eide Bailly seeks a Senior Administrative Assistant to provide high-level support to executives and teams in a fast-paced, in-office environment in Roseville, CA. The role involves coordinating meetings, travel arrangements, and producing key documents with strict confidentiality.

The ideal candidate has 5+ years of executive administrative experience, strong organizational and communication skills, and proficiency with MS Office, Docusign, and Adobe Acrobat.