Senior Administrative Assistant

Colorado Railroad Museum; Roseville (CA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) with profit sharing

Life and disability insurance

Education assistance

Certification incentives

Employee referral program

Paid time off

Job summary

Eide Bailly seeks a Senior Administrative Assistant to provide high-level support to executives and teams in a fast-paced, in-office environment in Roseville, CA. The role involves coordinating meetings, travel arrangements, and producing key documents with strict confidentiality.

The ideal candidate has 5+ years of executive administrative experience, strong organizational and communication skills, and proficiency with MS Office, Docusign, and Adobe Acrobat.

Qualifications

• 5+ years of experience in administrative support at the executive level.
• Associate's Degree in Business Administration or related field preferred.
• Proficiency in Microsoft Excel, Word, Docusign, Adobe Acrobat, Outlook and Teams.
• Ability to multitask in a high-volume, fast-paced environment.
• Strong written and verbal communication skills.
• Maintain confidentiality and professionalism at all times.

Responsibilities

• Provide general administrative support to partners, managers and staff with integrity and professionalism.
• Coordinate meetings, reserve resources, order catering, and record minutes.
• Coordinate with marketing for business development objectives.
• Monitor executives' mail and e-mail and draft responses as needed.
• Prepare confidential correspondence, reports, and presentations.
• Schedule appointments and reserve meeting rooms.
• Collaborate on events and campus recruitment efforts.
• Maintain a positive office environment and ensure in-office attendance.

Skills

Organizational skills

Customer relations

Multitasking

Written and verbal communication

Team collaboration

Technology proficiency

Education

Associate's Degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Docusign

Adobe Acrobat

Microsoft Outlook & Teams

Job description

Location: Roseville, CA

Work Arrangement: In-office

A typical day as a Senior Administrative Assistant might include the following:

• Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, and preparing expense reports.
• Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points.
• Coordinating with the marketing team to ensure industry business development objectives are being met.
• Monitoring executives' mail and e-mail and determining level of priority; drafts responses or replies by phone or e-mail when necessary.
• Composing and preparing confidential correspondence, reports, presentations and other complex documents.
• Schedules appointments and reserves meeting rooms
• Sorts and distributes mail; post & deliver outgoing mail
• Collaborate with local office management to plan and coordinate both on-site and off-site events (invites, venues, caterers, food and beverage for business development meetings, recruiting, training or seminars, partner socials, etc.)
• Plan for various client or internal staff meetings and department training via conference calls, video conference or in person.
• Participates in and coordinates campus recruitment efforts for their office.
• Maintains a positive influence within the team and office environment.
• Ensures regular and predictable in-office attendance.
• Collaborate with the administrative team to meet deadlines and provide backup support. Willingly takes on new challenges and supports special projects as needed.
• Demonstrates strong multitasking abilities and the capacity to meet deadlines.

Who You Are:

• You have an Associate's Degree in Business Administration. or a related field preferred.
• You have 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred.
• You have excellent organizational and customer relation skills.
• You thrive in a high-volume, fast-paced work environment with the ability to multitask
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team with a positive attitude but also enjoy working alone with limited supervision.
• You have strong written and verbal communication skills.
• You can work on multiple projects and meet deadlines by setting priorities with work projects.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • Docusign: including creating, sending, and tracking documents for e-signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.
• You have flexibility to work additional hours if needed during peak periods of the year.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.Hear what our employees have to say about working at Eide Bailly.

Compensation

$30.00-$37.00 per hour. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Eide Bailly is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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