Senior Administrative Assistant

Eide Bailly; Roseville (CA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

401(k) profit sharing

Job summary

Eide Bailly in Roseville, CA seeks a Senior Administrative Assistant to support partners, managers and staff with professionalism. You will answer phones, greet clients, prepare correspondence and PowerPoint presentations, coordinate travel, and handle expense reports, while maintaining strict confidentiality and high standards.

The role includes scheduling meetings, coordinating events, supporting marketing objectives, and ensuring timely follow-up on action items.

Qualifications

• Associate's Degree in Business Administration or a related field.
• 5+ years of executive-level administrative support experience, preferably in a professional service or accounting firm.
• Excellent organizational and customer-relations skills.
• Ability to multitask in a high-volume, fast-paced environment.
• Maintain strict client confidentiality.

Responsibilities

• Provide general administrative support to partners, managers and staff with integrity and professionalism.
• Answer phones and greet clients; prepare correspondence and PowerPoint presentations; assist with travel and expense reports.
• Coordinate management and committee meetings and record minutes; manage follow-up on action items.
• Coordinate with the marketing team to support business development objectives.
• Attend to scheduling, meeting room reservations, and office logistics; support campus recruitment for the office.

Skills

Multitasking

Organizational skills

Communication skills

Team collaboration

Problem solving

Education

Associate's Degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

DocuSign

Adobe Acrobat

Microsoft Outlook

Microsoft Teams

Job description

Location: Roseville, CA

Work Arrangement: In-office

A typical day as a Senior Administrative Assistant might include the following:

• Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, and preparing expense reports.
• Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points.
• Coordinating with the marketing team to ensure industry business development objectives are being met.
• Monitoring executives' mail and e-mail and determining level of priority; drafts responses or replies by phone or e-mail when necessary.
• Composing and preparing confidential correspondence, reports, presentations and other complex documents.
• Schedules appointments and reserves meeting rooms
• Sorts and distributes mail; post & deliver outgoing mail
• Collaborate with local office management to plan and coordinate both on-site and off-site events (invites, venues, caterers, food and beverage for business development meetings, recruiting, training or seminars, partner socials, etc.)
• Plan for various client or internal staff meetings and department training via conference calls, video conference or in person.
• Participates in and coordinates campus recruitment efforts for their office.
• Maintains a positive influence within the team and office environment.
• Ensures regular and predictable in-office attendance.
• Collaborate with the administrative team to meet deadlines and provide backup support. Willingly takes on new challenges and supports special projects as needed.
• Demonstrates strong multitasking abilities and the capacity to meet deadlines.

Who You Are:

• You have an Associate's Degree in Business Administration. or a related field preferred.
• You have 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred.
• You have excellent organizational and customer relation skills.
• You thrive in a high-volume, fast-paced work environment with the ability to multitask
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team with a positive attitude but also enjoy working alone with limited supervision.
• You have strong written and verbal communication skills.
• You can work on multiple projects and meet deadlines by setting priorities with work projects.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • Docusign: including creating, sending, and tracking documents for e-signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.
• You have flexibility to work additional hours if needed during peak periods of the year.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first.Hear what our employees have to sayabout working at Eide Bailly.

Compensation

$30.00-$37.00 per hour. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

• generous paid time off
• comprehensive medical, dental, and vision insurance
• 401(k) profit sharing