Executive Administrative Assistant

Icr Staffing; Victorville (CA); On-site; USD 55,104 - 68,880; Full time

Job summary

Icr Staffing is seeking an experienced Executive Administrative Assistant for a full-time, on-site position in Victorville, CA. This role involves providing high-level administrative support to executives, including managing calendars, organizing travel arrangements, and coordinating communications.

The ideal candidate will possess over 5 years of experience, strong communication skills, and proficiency with office software. A high school diploma is required, while an associate's or bachelor's degree is preferred. Salary ranges from $40.00 to $50.00 hourly based on experience.

Qualifications

• 5+ years of experience as an executive administrative assistant.
• Professional communication and phone etiquette skills.
• Proficient with office software and quick to learn new systems.

Responsibilities

• Manage calendars and schedule meetings for executives.
• Organize travel arrangements and handle logistics for meetings.
• Draft correspondence and prepare reports and presentations.
• Maintain organized digital and physical filing systems.
• Handle confidential information with discretion.

Skills

Calendar management

Travel coordination

Meeting support

Professional communication

Phone etiquette

Office software proficiency

Time management

Discretion in handling confidentiality

Education

High school diploma or equivalent

Associate's or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

The Executive Administrative Assistant is a full-time, on-site role based in Victorville, CA. This role provides high-level administrative support to executives, including managing calendars, scheduling meetings, organizing travel arrangements, and coordinating internal and external communications. Daily responsibilities include answering and directing phone calls with professional phone etiquette, drafting correspondence, preparing reports and presentations, and maintaining organized digital and physical filing systems. The Executive Administrative Assistant will assist with meeting logistics, take and distribute minutes, track action items, and support special projects as needed. This position also involves handling confidential information with discretion, responding to inquiries from clients and internal teams, and ensuring the executive’s office operates efficiently and smoothly.

Qualifications

• 5+ Years of Strong executive Administrative Assistance skills, including calendar management, travel coordination, and meeting support.
• High school diploma or equivalent required.
• Associate's or Bachelor’s degree in Business Administration or related field preferred.
• Professional Communication and Phone Etiquette skills, including clear written and verbal communication and courteous handling of calls and messages.
• Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort with learning new tools and systems.
• Proven ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Demonstrated discretion in handling confidential information and sensitive matters.
• Pay rate $40.00 to $50.00 hourly depending on experience