Executive Administrative Assistant – Legal & Project Support

Wisconsin Economic Development Corporation; Hampden (ME); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k) with company match

Paid time off

Disability insurance

Job summary

R.H. Foster is seeking an Executive Administrative Assistant at the Hampden Corporate Office to deliver high-level administrative, legal, communications, and project support.

The role requires managing calendars, preparing documents, and maintaining confidential records with discretion. The ideal candidate will have an associate degree and proven experience in executive support or professional services, strong organizational skills, and proficiency with MS Office.

Qualifications

• Associate’s degree in business administration, office administration, or a related field required; bachelor’s degree preferred.
• Experience providing executive support or office management.
• Experience supporting senior leadership or in a professional services environment preferred.
• Strong organizational, communication, proofreading, and problem-solving skills.
• Ability to manage competing priorities with discretion and attention to detail.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage executive calendars, meetings, appointments, travel, correspondence, and incoming requests.
• Provide administrative support for legal matters, contract reviews, and confidential documentation.
• Prepare, proofread, and format reports, presentations, contracts, legal documents, and communications.
• Track deadlines, follow-up items, contract requests, expenses, invoicing, and timekeeping.
• Maintain accurate records, filing systems, and confidential documentation.
• Review materials for consistency with company branding standards.
• Support internal workflows, events, community outreach, sponsorships, and charitable giving.
• Assist senior leadership with special projects and operational initiatives.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

MS Office proficiency

Education

Associate’s degree in Business Administration or related field

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

R.H. Foster is seeking an Executive Administrative Assistant at the Hampden Corporate Office to deliver high-level administrative, legal, communications, and project support.

The role requires managing calendars, preparing documents, and maintaining confidential records with discretion. The ideal candidate will have an associate degree and proven experience in executive support or professional services, strong organizational skills, and proficiency with MS Office.