Executive Admin Assistant

PATH (People Assisting The Homeless) (Old); Hampden (ME); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k) with company match

Paid time off

Disability insurance

Job summary

R.H. Foster is seeking an Executive Administrative Assistant at the Hampden Corporate Office to deliver high-level administrative, legal, communications, and project support.

The role requires managing calendars, preparing documents, and maintaining confidential records with discretion. The ideal candidate will have an associate degree and proven experience in executive support or professional services, strong organizational skills, and proficiency with MS Office.

Qualifications

• Associate’s degree in business administration, office administration, or a related field required; bachelor’s degree preferred.
• Experience providing executive support or office management.
• Experience supporting senior leadership or in a professional services environment preferred.
• Strong organizational, communication, proofreading, and problem-solving skills.
• Ability to manage competing priorities with discretion and attention to detail.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage executive calendars, meetings, appointments, travel, correspondence, and incoming requests.
• Provide administrative support for legal matters, contract reviews, and confidential documentation.
• Prepare, proofread, and format reports, presentations, contracts, legal documents, and communications.
• Track deadlines, follow-up items, contract requests, expenses, invoicing, and timekeeping.
• Maintain accurate records, filing systems, and confidential documentation.
• Review materials for consistency with company branding standards.
• Support internal workflows, events, community outreach, sponsorships, and charitable giving.
• Assist senior leadership with special projects and operational initiatives.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

MS Office proficiency

Education

Associate’s degree in Business Administration or related field

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

• Location 110 Mecaw Rd.,PO Box 161,Hampden, ME, 04444,United States
• Job Category Administrative Assistant, Executive Admin, Clerical
• Employee Type Full Time

Description

Executive Administrative Assistant – Hampden Corporate Office

We are seeking an organized and professional Executive Administrative Assistant to provide high-level administrative, legal, communications, and project support. The ideal candidate can manage multiple priorities, maintain confidentiality, and keep projects and schedules on track.

What You’ll Do

• Manage executive calendars, meetings, appointments, travel, correspondence, and incoming requests.
• Provide administrative support for legal matters, contract reviews, and confidential documentation.
• Prepare, proofread, and format reports, presentations, contracts, legal documents, and communications.
• Track deadlines, follow‑up items, contract requests, expenses, invoicing, and timekeeping.
• Maintain accurate records, filing systems, and confidential documentation.
• Review materials for consistency with company branding standards.
• Support internal workflows, events, community outreach, sponsorships, and charitable giving.
• Assist senior leadership with special projects and operational initiatives.

Qualifications

• Associate’s degree in business administration, Office Administration, or a related field required; bachelor’s degree preferred.
• Administrative, executive support, or office management experience.
• Experience supporting senior leadership or working in a professional services environment preferred.
• Strong organizational, communication, proofreading, and problem‑solving skills.
• Ability to manage competing priorities with professionalism, discretion, and attention to detail.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Training and Certifications

• Current, clean Class C driver’s license required.
• Related administrative, paralegal, communications, or project management training preferred.

Why Join R.H. Foster?

• Competitive pay
• Medical, dental, and life insurance
• Allstate Voluntary Benefits (accident, critical illness, wholesale life w/ long‑term care)
• Short‑term and long‑term disability
• 401(k) with company match
• Paid time off
• Fuel and service discounts
• Supportive team environment

R.H. Foster is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, pregnancy, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected status.