Administrative Assistant

Fahey Schultz Burzych Rhodes PLC; Okemos (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability and life insurance

401(k) profit sharing

Free parking

Job summary

Fahey Schultz Burzych Rhodes PLC is seeking an Administrative Assistant to provide dedicated support to attorneys and staff, coordinating schedules, preparing materials, and handling day-to-day details that keep the firm running smoothly. You’ll work closely with attorneys and team members to track projects, deadlines, and assemble meeting binders in a collaborative professional environment.

This role rewards high organization, initiative, and strong communication, with a comprehensive benefits

Qualifications

• Two or more years in a professional office environment; legal or firm experience preferred.
• Strong attention to detail and ability to manage multiple priorities.
• Proficient in Office 365 and document management tools.

Responsibilities

• Schedule and manage attorney calendars, draft routine correspondence, and prepare materials.
• Coordinate meetings, draft agendas, record minutes, and organize conference rooms.
• Handle conference registrations, memberships, and timekeeping/reimbursements.
• Track project progress, deadlines, and provide timely updates to the team.
• Collaborate with colleagues and uphold firm policies and core values.

Skills

Office 365 Suite

Adobe Acrobat Pro

Education

High school diploma

Associate degree in related field

Job description

At Fahey Schultz Burzych Rhodes, our administrative professionals play an important role in keeping our practice groups organized, responsive, and moving forward. As an Administrative Assistant, you’ll provide dedicated support to attorneys and team members while helping coordinate the day-to- day details that allow the group to serve clients effectively.

This role is well suited for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities. You’ll work closely with attorneys and other members of the firm to coordinate schedules and meetings, track projects and deadlines, prepare materials, and provide administrative support across a variety of matters. We’re looking for someone who takes initiative, communicates well, and enjoys being part of a collaborative professional environment.

POSITION RESPONSIBILITIES:

• Schedule and manage attorney calendars, draft routine correspondence, prepare and schedule conference rooms.
• Schedule internal and external meetings, draft agendas, record meeting minutes, assemble meeting binders.
• Coordinate reservations and registrations for conferences; renew annual memberships.
• Demonstrate exceptional organizational skills in tracking assigned projects, due dates, timekeeping, reimbursements, and more.
• Maintain detailed project tracking and provide timely updates regarding progress and deadlines.
• Collaborate with team members to share experiences, participate in practice group and firm meetings, and contribute to the success of the firm’s objectives.
• Consistently promote and model day-to-day behavior consistent with the Firm’s Core Values, Pillars of Culture, and other firm policies.
• Perform other administrative job duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma is required; associate degree in a related field is preferred.
• Minimum of two (2) or more years of experience working in a professional office; experience in a private sector law firm or public sector legal department is preferred.
• High attention to detail, able to work interdependently, coachable and adaptable, takes initiative, collaborative, and able to organize and prioritize their workload.
• Proficiency in Office 365 Suite and Adobe Professional

Compensation competitive and commensurate with qualifications and includes full benefits: medical, dental, vision, disability, and life insurance (our current plans provide benefits at no monthly cost to the employee), and a 401k profit sharing plan, free parking, and more.