Executive Assistant HR Representative

ASCENSION CREDIT UNION; Gonzales (LA); On-site; USD 48,000 - 72,000; Full time

Job summary

Ascension Credit Union is seeking an organized Executive Assistant / HR Representative to support executive leadership and key HR functions. This role blends administrative duties with HR responsibilities, requiring discretion and strong communication in a fast-paced environment.

You will coordinate calendars, travel, recruitment, onboarding, and confidential records while collaborating with executives, staff, and external partners to uphold professionalism and confidentiality.

Qualifications

• High school diploma or equivalent; degree preferred.
• 2+ years of experience in executive administration, human resources, office administration, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and a professional demeanor.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn and effectively use HRIS, payroll, scheduling, and other business systems.
• Strong problem-solving and decision‑making abilities.
• Ability to work independently while also functioning effectively as part of a team.

Responsibilities

• Provide administrative and organizational support to executives.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, take notes, and track follow-up items.
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents.
• Coordinate travel arrangements, itineraries, accommodations, and expense documentation.
• Handle calls, emails, correspondence professionally.
• Maintain confidential executive and company information.
• Assist with special projects, research, presentations, and assignments.
• Coordinate communication between executives, employees, clients, vendors, and stakeholders.
• Maintain organized files and records.
• Assist with recruitment, interviewing, onboarding, and HR processes.
• Prepare new-hire paperwork and ensure documentation is complete.
• Maintain confidential employee records.
• Assist with onboarding and employee engagement initiatives.
• Track attendance, timekeeping, and leave requests.
• Communicate HR policies, benefits, and information to employees.
• Assist with performance reviews and HR documentation.
• Support HR compliance and reporting requirements.
• Assist with employee relations and escalate issues.
• Coordinate training and development activities.
• Assist management with HR reports and data.

Skills

Executive support

Communication

Time management

Discretion

Organizational skills

Education

High school diploma or equivalent

Associate or bachelor’s in related field

Tools

Microsoft Office

Google Workspace

HRIS

Payroll systems

Scheduling software

Job description

Position Summary

We are seeking a highly organized, professional, and people-oriented Executive Assistant / HR Representative to provide administrative support to executive leadership while assisting with key human resources functions.

This position requires excellent communication, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be comfortable working with executives, employees, candidates, and external partners while maintaining confidentiality and professionalism at all times.

Key Responsibilities

Executive Assistant Responsibilities

• Provide comprehensive administrative and organizational support to executive leadership.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, take meeting notes, and track follow-up items.
• Prepare, proofread, and organize correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements, itineraries, accommodations, and expense documentation.
• Handle incoming calls, emails, correspondence, and other communications professionally.
• Maintain confidential executive and company information.
• Assist with special projects, research, presentations, and other assignments as directed by leadership.
• Coordinate communication between executives, employees, clients, vendors, and other stakeholders.
• Maintain organized electronic and physical files and records.

Human Resources Responsibilities

• Assist with recruitment, interviewing, candidate communication, and onboarding activities.
• Prepare new-hire paperwork and ensure required employment documentation is completed.
• Maintain accurate and confidential employee personnel records.
• Assist with employee orientation and onboarding processes.
• Support employee engagement, recognition, and company culture initiatives.
• Assist with tracking attendance, timekeeping, leave requests, and other employee-related records.
• Help communicate company policies, procedures, benefits, and HR-related information to employees.
• Assist with performance review processes and employee documentation.
• Support HR compliance initiatives and ensure records are maintained according to company policies and applicable requirements.
• Assist with employee relations matters and escal​ate sensitive or complex issues to appropriate management.
• Coordinate training, meetings, and other employee development activities.
• Assist management with HR reports, employee data, and administrative projects.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• 2+ years of experience in executive administration, human resources, office administration, or a related role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and a professional demeanor.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to learn and effectively use HRIS, payroll, scheduling, and other business systems.
• Strong problem-solving and decision‑making abilities.
• Ability to work independently while also functioning effectively as part of a team.

Preferred Qualifications

• Previous experience supporting executive leadership.
• Experience with recruiting, onboarding, employee records, and HR administration.
• Familiarity with employment policies and HR best practices.
• Experience preparing reports, presentations, and business correspondence.