Senior Administrative Assistant to Leadership

Spence Brothers; Saginaw (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Paid holidays & PTO

401K with company match

ESOP

Job summary

Spence Brothers, a Michigan-based commercial construction company, is seeking an Administrative Assistant who is highly organized, proactive, and detail-oriented to support office staff and leadership. The role involves managing communications, calendars, mail, and office supplies, and coordinating meetings and travel.

You will partner with management and the estimating team, handle confidential information with discretion, and assist with special projects, donor requests, and company

Qualifications

• 5+ years of experience providing office support to employees and leadership.
• Bachelor’s degree preferred (or equivalent work experience).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Bluebeam, Adobe, Procore preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and anticipate executive needs.
• Handle confidential information with a high level of discretion and professionalism.

Responsibilities

• Screen and prioritize incoming communications (email, phone calls, correspondence, clients, customers, job seekers).
• Manage and organize incoming and outgoing mail, UPS and FedEx shipments.
• Order office supplies and stock materials.
• Assist Management & Estimating with ordering drawings and printing in-house.
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external corporate meetings details and needs.

Skills

Office coordination

Communication skills

Time management

Independence

Confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office

Bluebeam

Adobe

Procore

Job description

Spence Brothers, a Michigan-based commercial construction company, is seeking an Administrative Assistant who is highly organized, proactive, and detail-oriented to support office staff and leadership. The role involves managing communications, calendars, mail, and office supplies, and coordinating meetings and travel.

You will partner with management and the estimating team, handle confidential information with discretion, and assist with special projects, donor requests, and company