Executive Administrative Assistant II for Directors

LSI, Inc.; Jacksonville (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

LSI, Inc. is seeking an Administrative Assistant II to provide high-level administrative support to Directors and Vice Presidents in a fast-paced environment. The role requires handling documentation, scheduling, and correspondence with attention to detail and professional communication.

Ideal candidates will have a High School Diploma or GED and at least four years of relevant experience, with strong Microsoft Office skills and the ability to obtain a security clearance as needed.

Qualifications

• Requires High School Diploma or GED equivalent.
• Four years of administrative assistant experience required.
• Intermediate-level knowledge of Windows-based Word processing, spreadsheets, databases, and presentation graphics (Word, PowerPoint, Excel).
• Ability to communicate effectively, both orally and in writing.
• Must be able to obtain a security clearance when required by the contract.

Responsibilities

• Maintains technical documentation, end-of-month reports, visit authorizations, cover letters, and reports of conferences and customer visits.
• Coordinates administrative support programs and activities as directed by management.
• Formats, proofreads, and edits correspondence, reports, manuscripts under supervision.
• Reviews outgoing material for accuracy, completeness, dates, and signatures.
• Types technical reports and project documentation in various formats.
• Maintains meeting and conference room schedules and coordinates customer visits.
• Orders supplies and refreshments for meetings and general department needs.
• Sorts, distributes, and tracks department mail; handles phones when required.

Skills

MS Office proficiency

Communication

Attention to detail

Education

High School Diploma / GED

Associate degree preferred

Tools

Windows OS

Office automation tools

Job description

LSI, Inc. is seeking an Administrative Assistant II to provide high-level administrative support to Directors and Vice Presidents in a fast-paced environment. The role requires handling documentation, scheduling, and correspondence with attention to detail and professional communication.

Ideal candidates will have a High School Diploma or GED and at least four years of relevant experience, with strong Microsoft Office skills and the ability to obtain a security clearance as needed.