Administrative Assistant

PlanIT Group, LLC; Fort Worth (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

PlanIT Group, LLC is seeking an experienced executive administrative professional to support a new Director. The role requires coordinating complex travel, reconciling expenses, and preparing high-quality presentations using Microsoft Office.

The ideal candidate has 3+ years of executive assistant experience, preferably at a defense contractor facility, and strong communication and organizational skills to foster a productive team environment. This is an on-site opportunity in Texas.

Qualifications

• 3+ years of executive-level administrative support experience.
• Experience working at a defense contractor facility.
• Proficient in Microsoft Office applications with advanced features (PowerPoint, Excel, Word, SharePoint, Teams).
• Experience with travel booking software (Concur preferred) and expense reconciliation.

Responsibilities

• Provide executive administrative support to the new Director.
• Coordinate complex travel arrangements and reconcile expense reports.
• Prepare presentations and manage correspondence using MS Office and collaboration tools.

Skills

Executive support

MS Office proficiency

Travel coordination

Expense report processing

Communication & organization

Tools

Microsoft PowerPoint

Microsoft Excel

SharePoint

Microsoft Teams

Job description

Executive administrative support needed to support new Director.

Basic Qualifications

• 3+ years of recent and demonstrated extensive experience providing administrative assistant support to executive level clients
• Experience working at a defense contractor facility
• 3+ years of experience in Microsoft Office applications, including PowerPoint, Excel, Word, SharePoint and Teams - use of formulas, tables, charts, pivot tables, import/export data, creating new presentations and editing existing ones, teams channels, file sharing, etc.
• Must have previous experience with travel booking software (Concur preferred), coordinating complex travel arrangements and reconciling expense reports

Desired Skills

• Effective communication, organizational and interpersonal skills
• Experience managing travel arrangements and completing timely expense reports.
• Proven ability to foster a positive team culture, identifying opportunities to make a larger team more effective
• Able to apply a systematic approach to action items and deadlines
• Familiarity with LM -wide systems such as My Timecard, LM Travel, LM Expenses (Concur), and Iron Mountain Connect
• Familiarity with LM policies and procedures