Executive Assistant to Div VP, Product Development

Thornton Tomasetti; Santa Clara (CA); Hybrid; USD 57,000 - 114,000; Full time

Benefits offered by this job

Free medical coverage

Tuition reimbursement

Education benefit - FreeU

Retirement plan with employer match

Job summary

Abbott is hiring an Administrative Assistant II in Santa Clara, CA. You will provide primary administrative support to the Divisional Vice President of Product Development, coordinating meetings, travel, and document preparation.

The role requires strong MS Office skills, meticulous organization, and the ability to handle sensitive information within a global company. On-site work five days a week is required.

Qualifications

• High School or GED diploma is required.
• 3+ years of senior administrative experience supporting top leaders.
• Strong verbal and written communications skills for multiple levels.
• Experience in a large, global organization; regulated environment preferred.
• Ability to work on-site in Santa Clara five days per week during core hours.

Responsibilities

• Assist the Divisional Vice President with meetings, calendar, travel, expenses.
• Lead event planning for corporate on-site and off-site meetings.
• Create and edit documents, spreadsheets and presentations requiring input from multiple stakeholders.
• Prepare and update reports, memoranda and correspondence as required.
• Support onboarding and employee engagement initiatives.

Skills

Administrative support

Calendar management

Travel arrangements

Communication

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Microsoft Teams

Job description

Abbott is hiring an Administrative Assistant II in Santa Clara, CA. You will provide primary administrative support to the Divisional Vice President of Product Development, coordinating meetings, travel, and document preparation.

The role requires strong MS Office skills, meticulous organization, and the ability to handle sensitive information within a global company. On-site work five days a week is required.