Administrative Assistant III

Talentify; Charlotte (NC); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Excellent growth opportunities

Job summary

Talentify is seeking an Administrative Assistant III in Charlotte, NC for a Hybrid location to support GT BMC executives with calendar management, travel planning, and executive communications. You will prepare materials, coordinate meetings, and help maintain accurate records while handling confidential information.

The role demands 3+ years of experience, proficiency with MS Office, and proven ability to multi-task in a fast-paced environment.

Qualifications

• 3+ years' experience as an Administrative Assistant or comparable level.
• Experience interacting with senior level executives.
• Ability to work independently, multi-task and manage confidential material with integrity.
• Proficient in MS Office; strong written and verbal communication.

Responsibilities

• Provide executive administrative support to multiple GT BMC executives.
• Manage executives' schedules, meetings, tele-presence and travel.
• Coordinate travel plans and prepare expenses with accuracy.
• Prepare meeting minutes and related documents; maintain records.
• Communicate with executives and management to relay information.
• Support site leader with site activities and access management.

Skills

MS Office suite

Calendar management

Travel coordination

Executive communication

Organizational skills

Independent work

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Our Client, a Banking company, is looking for an Administrative Assistant III for their Charlotte, NC/ Hybrid location.

Responsibilities

• Provide executive administrative support to multiple GT BMC executives.
• Principal duties are managing the schedule of the executives, including meetings, tele-presence and travel; scheduling staff events; coordinating and responding to correspondence and requests from outside groups and senior management of the Company; typing memoranda and correspondence; maintenance of accurate records; preparing expense reimbursement; and other related administrative duties.
• Communicates with executives and line management to gather and convey relevant information
• Assist site leader with site specific activities, access management and organization
• Proactively manages multiple calendars, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries
• Assist with various administrative aspects of the department management

Requirements

• 3+ years' experience as an Administrative Assistant or comparable level of experience
• Demonstrated ability in either current or prior positions to interact with senior level executives
• Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
• Must be proficient in MS Suite
• Ability to multi-task in an urgent and deadline-driven environment
• Accuracy/quality control - must demonstrate accuracy & thoroughness and monitor own work to ensure quality
• Excellent attention to detail and organizational skills
• Pro-active attitude with ability to stay focused and maximize time efficiently
• Attention to detail
• Maintains an upbeat, can-do attitude and proactively seeks ways to help others, solve problems, and enhance team effectiveness in a fast-paced environment.

Desired Qualifications

• Prior client and Global Technology Experience
• Strong executive presence; superior interpersonal communications skills
• Co-Pilot Experience

Qualification

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities