Executive Administrative Assistant – Hospitality Leadership

ADERO Scottsdale Resort, Autograph Collection®; Scottsdale (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

ADERO Scottsdale Resort, Autograph Collection® is seeking an Administrative Assistant for the Hotel Executive Office to provide organizational and administrative support to the General Manager and property leadership. You will manage calendars, correspondences, and meeting logistics, and prepare reports and presentations for executive review.

This role requires discretion with confidential information, strong written and verbal communication, and the ability to coordinate across departments.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably within the hospitality industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the General Manager's calendar, correspondence, and meeting logistics.
• Prepare reports, presentations, and meeting materials for executive and ownership review.
• Coordinate communication and follow-up across department leaders on behalf of the executive office.
• Maintain confidential files and handle sensitive information with discretion.
• Serve as a first point of contact for visitors and calls to the executive office.
• Coordinate travel arrangements and expense reporting for the executive team.
• Support planning and logistics for property leadership meetings and events.
• Maintain organized filing systems for contracts, correspondence, and executive records.
• Perform other duties as requested by management.

Skills

Strong organizational skills

Time management

Excellent written and verbal comms

Bilingual English/Spanish

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Hotel management software

Reservation systems

Microsoft Teams or Zoom

Job description

ADERO Scottsdale Resort, Autograph Collection® is seeking an Administrative Assistant for the Hotel Executive Office to provide organizational and administrative support to the General Manager and property leadership. You will manage calendars, correspondences, and meeting logistics, and prepare reports and presentations for executive review.

This role requires discretion with confidential information, strong written and verbal communication, and the ability to coordinate across departments.