Executive Office Assistant, Hospitality & Calendar Master

Adero Hospitality Management LLC; Scottsdale (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Adero Hospitality Management LLC in Scottsdale, AZ seeks an Administrative Assistant to the Hotel Executive Office to provide organizational support to the General Manager and property leadership. You will manage calendars, correspondence, and meeting logistics, and prepare reports and presentations for executive reviews.

The role requires confidential handling of information, strong communication skills, and collaboration across departments.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of experience in an administrative support role, preferably within the hospitality industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the General Manager's calendar, correspondence, and meeting logistics.
• Prepare reports, presentations, and meeting materials for executive and ownership review.
• Coordinate communication across department leaders on behalf of the executive office.
• Maintain confidential files and handle sensitive information with discretion.
• Serve as first point of contact for visitors and calls to the executive office.
• Coordinate travel arrangements and expense reporting for the executive team.
• Support planning and logistics for property leadership meetings and events.
• Maintain organized filing systems for contracts, correspondence, and executive records.
• Perform other duties as requested by management.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Written and verbal communication

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Adero Hospitality Management LLC in Scottsdale, AZ seeks an Administrative Assistant to the Hotel Executive Office to provide organizational support to the General Manager and property leadership. You will manage calendars, correspondence, and meeting logistics, and prepare reports and presentations for executive reviews.

The role requires confidential handling of information, strong communication skills, and collaboration across departments.