Executive Administrative Assistant – Global Scheduling & Events

FREQUENTIS Deutschland GmbH; Columbia, Northern (MD, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental & Vision

401(k) Plan

Life Insurance

Disability Insurance

Employee Assistance Program

Paid Holidays

PTO & Sick Leave

Team Building

Job summary

Frequentis USA Inc. is seeking an experienced Administrative Assistant to support multiple executives and leaders. You will manage calendars across time zones, coordinate complex travel, and prepare agendas, briefings, and reports.

You will also handle event logistics, confidential records, and cross‑functional coordination to advance operational initiatives. The role requires strong organizational and communication skills, 3–5 years of admin experience, and proficiency with Microsoft Office

Qualifications

• Advanced organizational, planning, and prioritization skills.
• Strong verbal and written communication abilities.
• Advanced Microsoft Office 365 proficiency.
• Ability to work independently with minimal supervision.
• Strong problem-solving and customer service skills.
• Sound judgment and confidentiality.
• 3-5 years of administrative support experience in a professional environment.
• Experience supporting managers, directors, or executive leaders preferred.
• Experience coordinating complex calendars and schedules.
• Experience planning meetings, events, and travel logistics.

Responsibilities

• Provide administrative support to multiple executives and department leaders.
• Manage calendars, appointments, and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements.
• Process expense reports and administrative documentation.
• Prepare agendas, briefing materials, presentations, and reports.
• Coordinate leadership meetings, customer visits, and executive briefings.
• Manage event logistics, catering, and conference room scheduling.
• Maintain confidential records and support operational initiatives.

Skills

Organizational skills

Communication skills

Problem solving

Customer service

Independent work

Confidentiality

Calendar management

Event planning

Travel logistics

Executive support

Tools

Microsoft Office 365

Job description

Frequentis USA Inc. is seeking an experienced Administrative Assistant to support multiple executives and leaders. You will manage calendars across time zones, coordinate complex travel, and prepare agendas, briefings, and reports.

You will also handle event logistics, confidential records, and cross‑functional coordination to advance operational initiatives. The role requires strong organizational and communication skills, 3–5 years of admin experience, and proficiency with Microsoft Office