Executive Administrative Assistant, Global Programs

Virginia Polytechnic Institute and State University (VT); Blacksburg, Northern (VA, KY); Hybrid; USD 30,000 - 34,000; Full time

Job summary

Virginia Tech’s CALS Global seeks an Administrative Assistant to provide executive-level support to the Associate Dean for CALS Global. The role manages complex scheduling, travel, meetings, and administrative processes that advance global engagement initiatives.

The successful candidate will coordinate contracts and agreements, monitor sponsored deadlines, assist procurement and financial transactions, and support personnel actions, working with university offices and international partners.

Qualifications

• Experience providing administrative support and coordinating daily operations in a professional office environment.
• Strong organizational skills, with the ability to manage multiple priorities, scheduling, travel, and deadlines.
• Proficiency with standard office technology, including Microsoft Office, electronic calendars, email, and spreadsheets.
• Strong communication and interpersonal skills, attention to detail, and ability to work independently and collaboratively.

Skills

Admin support

Scheduling

Communication

Travel coordination

Tools

Microsoft Office

Electronic calendars

Email

Spreadsheets

Job description

Virginia Tech’s CALS Global seeks an Administrative Assistant to provide executive-level support to the Associate Dean for CALS Global. The role manages complex scheduling, travel, meetings, and administrative processes that advance global engagement initiatives.

The successful candidate will coordinate contracts and agreements, monitor sponsored deadlines, assist procurement and financial transactions, and support personnel actions, working with university offices and international partners.