Dean’s Office Coordinator: Scheduling, Events & Exec Support

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 30,000 - 42,000; Full time

Job summary

University of Virginia’s School of Continuing and Professional Studies (SCPS) seeks a highly skilled Administrative Assistant to support the Dean’s Office on-site in Charlottesville. The role manages complex calendars, coordinates meetings and events, and handles confidential information with discretion.

Responsibilities include preparing materials, travel logistics, onboarding support, and maintaining administrative templates and records.

Qualifications

• High School Diploma or equivalent required.
• 3+ years of relevant administrative experience preferred.
• Strong organizational and communication skills.

Responsibilities

• Manage scheduling and calendaring for the Dean and Dean’s Office.
• Coordinate travel arrangements and expense reports.
• Maintain confidential files and records repositories.
• Provide administrative support for onboarding and contracts tracking.
• Record and distribute meeting minutes and follow up on action items.

Skills

Time management

Calendar management

Communication

MS Office

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

University of Virginia’s School of Continuing and Professional Studies (SCPS) seeks a highly skilled Administrative Assistant to support the Dean’s Office on-site in Charlottesville. The role manages complex calendars, coordinates meetings and events, and handles confidential information with discretion.

Responsibilities include preparing materials, travel logistics, onboarding support, and maintaining administrative templates and records.