Senior Executive & Global Engagement Assistant

Seattle-University; Seattle (WA); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Hybrid work eligibility after intro

Job summary

Seattle University seeks an experienced Administrative Assistant to join the Office of the Global Engagement. The role supports the Associate Vice Provosts by scheduling, coordinating projects, arranging travel for international visitors, and preparing reports and correspondence.

Responsibilities include managing calendars, travel itineraries, meeting minutes, and office files, plus supporting the CLlC and Global Jesuit Initiatives. A Bachelor's degree and 2–3 years of experience are required.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2-3 years of experience providing successful administrative support.
• Ability to multi-task and prioritize projects.
• Strong organizational and planning skills.
• Excellent verbal and written communication, including editing correspondence.
• Advanced knowledge of Microsoft Office products; quickly learn new systems.

Responsibilities

• Support the Associate Vice Provosts for Global Engagement with scheduling and staffing meetings, coordinating projects, arranging travel for international visitors, preparing reports and correspondence, and managing files.
• Support the Office of Global Engagement through meeting logistics, travel itineraries, minutes, databases, and newsletters.
• Assist with the Center for Language and International Communication and related grant-funded activities, including logistics and compliance.

Skills

Multi-tasking

Organizational skills

Verbal and written communication

Microsoft Office proficiency

Diplomacy and confidentiality

Education

Bachelor's degree

Master's degree (preferred)

Tools

Microsoft Office

Job description

Seattle University seeks an experienced Administrative Assistant to join the Office of the Global Engagement. The role supports the Associate Vice Provosts by scheduling, coordinating projects, arranging travel for international visitors, and preparing reports and correspondence.

Responsibilities include managing calendars, travel itineraries, meeting minutes, and office files, plus supporting the CLlC and Global Jesuit Initiatives. A Bachelor's degree and 2–3 years of experience are required.