Global Initiatives Executive Assistant & Admin Officer

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 66,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Time away from work

Wellness resources

Professional development

Flexible work hours

Adoption assistance

Job summary

The University of Pennsylvania in Philadelphia is seeking an Executive Assistant and Administrative Officer to provide high-level administrative support to the Vice Provost and Associate Vice Provost for Global Initiatives, and to develop and manage internal and external programming.

You will serve as touchpoint for Penn Global division directors, streamline information, foster an inclusive work environment, and handle confidential information with discretion while coordinating meetings, travel,

Qualifications

• Bachelor's degree and 3 to 5 years of executive support experience required.
• Strong organizational skills and advanced knowledge of Outlook, Word, and Excel.
• Knowledge of PowerPoint and Adobe preferred.
• Experience with digital communications, website and social content preferred.
• Excellent interpersonal, verbal and written communication skills; detail-oriented.

Responsibilities

• Manage executive schedules and domestic/international travel for the Vice Provost.
• Prepare meeting itineraries, materials, and briefings.
• Coordinate internal communications and shared email accounts.
• Develop high-level correspondence and host visitors.
• Oversee sensitive information with discretion and sound judgment.
• Support Penn Global events and special projects.

Skills

Outlook

Word

Excel

PowerPoint

Adobe

Digital comms

Interpersonal skills

Customer service

Executive support

Email management

Education

Bachelor's degree

Tools

Ben Buys

University Pro-Card

Purchase orders

Job description

The University of Pennsylvania in Philadelphia is seeking an Executive Assistant and Administrative Officer to provide high-level administrative support to the Vice Provost and Associate Vice Provost for Global Initiatives, and to develop and manage internal and external programming.

You will serve as touchpoint for Penn Global division directors, streamline information, foster an inclusive work environment, and handle confidential information with discretion while coordinating meetings, travel,