Executive Operations Lead for Club & Athletics

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 65,000 - 70,000; Full time

Job summary

Virginia Tech Hokie Club seeks an Associate Director, Executive Operations to provide executive assistance and project coordination. You will manage complex schedules, travel, and confidential information while coordinating with Athletics, Advancement, donors, and leadership.

The role requires strong administrative experience, proficiency in Microsoft Office, and the ability to handle multiple priorities with discretion in a fast-paced environment.

Qualifications

• Demonstrated significant high-level administrative experience supporting senior and/or executive level individuals in a fast-paced environment.
• Proven experience in customer service/interaction type of environment.
• Advanced computer skills with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience coordinating domestic travel arrangements.
• Ability to build positive working relationships with internal and external stakeholders.
• Excellent communication skills and ability to meet deadlines.
• Ability to manage multiple projects and maintain professionalism and discretion.

Responsibilities

• Provide comprehensive operational and administrative support to the Hokie Club.
• Coordinate travel and event schedules for executives and stakeholders.
• Support budgeting processes and departmental operations.
• Act as cross-functional coordinator for Athletics, Advancement, donors, and leadership.
• Assist with Annual Fund and Major Gift project coordination and alignment.

Skills

Executive support

Administrative support

Customer service

Microsoft Office

Travel coordination

Communication

Multitasking

Discretion

Project coordination

Education

Bachelor's degree

Tools

Blackbaud

Paciolan

HokieMart

Salesforce

Job description

Virginia Tech Hokie Club seeks an Associate Director, Executive Operations to provide executive assistance and project coordination. You will manage complex schedules, travel, and confidential information while coordinating with Athletics, Advancement, donors, and leadership.

The role requires strong administrative experience, proficiency in Microsoft Office, and the ability to handle multiple priorities with discretion in a fast-paced environment.