Executive Assistant for Operations & External Relations

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 68,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

University of Virginia is seeking a Special Assistant for Operations to support the Senior Associate Vice President and the Operations Leadership Team. The role demands proactive calendar management, polished communications, and discreet handling of sensitive information within a high-trust environment.

The position combines executive-level support with program administration, including managing the in-house temp program and coordinating cross-functional project efforts.

Qualifications

• Bachelor's degree or equivalent experience is required.
• 4+ years of relevant experience in executive support or senior admin roles.
• Strong written communication and discretion with sensitive information.

Responsibilities

• Manage complex calendars for SAVP and Chief Employee Engagement Officer.
• Prepare polished briefings, communications, and presentations for leaders.
• Draft, edit, and proofread executive correspondence.
• Coordinate travel logistics and expense management as needed.
• Oversee in-house temp program and mentor junior staff.
• Track actions, decisions, and follow-ups across projects.

Skills

Executive support

Discretion with confidential info

Written communication

Education

Bachelor's Degree or related experience

Tools

Microsoft Office Suite

Salesforce CRM

Job description

University of Virginia is seeking a Special Assistant for Operations to support the Senior Associate Vice President and the Operations Leadership Team. The role demands proactive calendar management, polished communications, and discreet handling of sensitive information within a high-trust environment.

The position combines executive-level support with program administration, including managing the in-house temp program and coordinating cross-functional project efforts.