Executive Assistant

WhiteCap Workforce Solutions; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

WhiteCap Workforce Solutions is seeking an Executive Assistant for a dynamic fintech client in New York, NY to support the CEO and CTO with calendar management, communications, and travel. This role requires 4 years of EA experience, superb written and verbal skills, and proficiency with Google Workspace, Slack, Notion, Asana, and Zoom.

You will protect executives' time, prep briefing materials, coordinate board and investor interactions, and help drive daily operations.

Qualifications

• 4 years of experience as an Executive Assistant supporting C-level executives.
• Experience in high-growth tech startups or fintech preferred.
• Proficient with Google Workspace, Slack, Notion, Asana, Zoom.
• Excellent written and verbal communication; confident with investors and senior leaders.
• Strong proactive mindset and ability to make fast decisions in high-velocity environments.
• Adaptable to evolving startup priorities after growth milestones.

Responsibilities

• Maintain and optimize calendars for CEO and CTO, balancing priorities.
• Resolve scheduling conflicts and guard deep-work blocks.
• Prepare briefing materials, talking points, and agendas for meetings.
• Serve as liaison for board members, investors, partners, and leadership.
• Filter and route high-volume emails and inquiries.
• Track action items from exec meetings and cadence across teams.
• Coordinate end-to-end travel arrangements and leadership events.
• Draft executive correspondence and internal announcements.

Skills

EA experience

Workspace tools

Tools

Google Workspace

Slack

Notion

Asana

Zoom

Job description

Our client, a dynamic fintech company, is looking for an Executive Assistant to start right away.

Location: New York, NY

Our client, a dynamic fintech company, is looking for an Executive Assistant to start right away.

Location: New York, NY

Responsibilities

• Maintain and optimize complex, highly dynamic calendars for both the CEO and CTO, balancing strategic priorities, internal team access, and high-value external meetings.
• Protect the founders' time by resolving scheduling conflicts, prioritizing urgent requests, and guarding deep-work focus blocks.
• Prepare pre-meeting context, briefing materials, talking points, and agendas for daily commitments.

• Serve as the primary point of contact and liaison for board members, investors, prospective clients, key partners, and leadership team members.
• Filter, prioritize, and route high-volume incoming emails, messages, and external inquiries.
• Track action items from executive meetings, board sessions, and product strategy reviews to ensure consistent follow-through and operational cadence across teams.

• Coordinate end-to-end travel arrangements (flights, hotels, ground transport, itineraries) for global business travel, conferences, and investor roadshows.
• Plan and execute leadership retreats, board meetings, team offsites, and company-wide events.

• Draft executive correspondence, company updates, presentation decks, and internal announcements.
• Process monthly executive expense reports, credit card reconciliations, and vendor contracts.
• Handle confidential executive tasks with absolute discretion.

Requirements

• 4 years of experience as an Executive Assistant supporting C-level executives, ideally within a high-growth tech startup, fintech firm, or venture-backed environment.
• Advanced proficiency with modern workspace tools (Google Workspace/Slack/Notion/Asana/Zoom) and modern calendar management techniques.
• Exceptional written and verbal communication skills; ability to interact confidently with high-profile investors, board members, and senior leadership.
• Strong proactive mindset; able to troubleshoot issues independently and make fast, sound decisions in high-velocity situations.
• Thrives in an evolving startup environment where priorities shift quickly after major growth milestones like Series B.
• Strong judgment and absolute integrity when handling sensitive corporate and financial disclosures.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.