Administrative Assistant 3

State of Louisiana; Lafayette (LA); On-site; USD 16,000 - 22,000; Full time

Job summary

The University of Louisiana at Lafayette is seeking an Administrative Assistant 3 to join its operational support team in Lafayette, LA. The role provides advanced secretarial and administrative support to professional staff and contributes to efficient day-to-day operations for students, faculty, staff, and visitors.

Responsibilities include preparing correspondence, reports, meeting materials, maintaining confidential files, payroll-related tasks, travel reports, minutes, and calendar

Qualifications

• Two years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months of experience.

Responsibilities

• Respond to requests for information and interpret rules and procedures as needed.
• Independently prepare correspondence on administrative matters, office policies, and programs.
• Compile and prepare special reports from various sources.
• Organize and maintain files and records with confidentiality; prepare agendas, handouts, binders for meetings.
• Perform payroll preparation, travel reports, and supply requisitions; type a variety of documents from drafts or instructions.
• Attend meetings and prepare or transcribe meeting minutes as required.
• Proofread documents for spelling, punctuation, and formatting.
• Extract, assemble, and merge stored information to prepare documents and reports.
• Provide advanced administrative support and may supervise one or two junior staff.

Skills

Communicating Effectively

Focusing on Customers

Managing Resources

Using Data

Job description

The University of Louisiana at Lafayette is a public research university committed to academic excellence, innovation, and service. As part of its operational support team, the University employs skilled professionals who provide essential administrative support to ensure efficient day-to-day operations for students, faculty, staff, and visitors.

We're looking for an Administrative Assistant 3 to join our University of Louisiana at Lafayette team. The Administrative Assistant 3 provides advanced secretarial and administrative support to professional, supervisory, or managerial staff. This position performs duties independently and exercises a high degree of judgment and initiative when handling non-routine situations.

(2 Vacancies)

These positions reside in the Electrical and Computer Engineering & Mechanical Engineering.

Selected Core Competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Assistant 3, you will:

• Respond to requests for information and interpret departmental rules, regulations, and procedures when necessary.
• Independently prepare and compose correspondence concerning administrative matters, office policies, and programs.
• Compile and prepare special reports using information gathered from reports, documents, correspondence, electronic files, and other sources.
• Organize and maintain files, reference materials, and records while ensuring confidentiality of sensitive information. Prepare agendas, handouts, binders, and other materials needed for meetings.
• Perform administrative functions such as payroll preparation, travel reports, and supply requisitions. Prepare and type a variety of correspondence, reports, tables, records, and other documents from drafts, dictation, or instructions.
• Prepare documents requiring knowledge and proper use of specialized terminology. Attend meetings and prepare or transcribe meeting minutes as required.
• Proofread documents for spelling, punctuation, typographical errors, formatting, and overall accuracy.
• Establish and maintain electronic files used to identify, record, and classify stored information. Extract, assemble, and merge stored information to prepare documents and reports.
• Provide advanced administrative and keyboarding support while exercising independent judgment and initiative in completing assignments. May provide supervision or guidance to one or two lower-level personnel.

Position-Specific Details:

Appointment Type: Probational

Work Location: University of Louisiana at Lafayette, Lafayette, LA 70504

Compensation:$13.77 per hour

Contact Information:

For more information, contact:

Taronsler Faye Cormier
Human Resources Specialist
[e-mail]
University of Louisiana at Lafayette Human Resources

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.