Administrative Assistant III — Data, Meetings & Payroll

State of Louisiana; Lafayette (LA); On-site; USD 16,000 - 22,000; Full time

Job summary

The University of Louisiana at Lafayette is seeking an Administrative Assistant 3 to join its operational support team in Lafayette, LA. The role provides advanced secretarial and administrative support to professional staff and contributes to efficient day-to-day operations for students, faculty, staff, and visitors.

Responsibilities include preparing correspondence, reports, meeting materials, maintaining confidential files, payroll-related tasks, travel reports, minutes, and calendar

Qualifications

• Two years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months of experience.

Responsibilities

• Respond to requests for information and interpret rules and procedures as needed.
• Independently prepare correspondence on administrative matters, office policies, and programs.
• Compile and prepare special reports from various sources.
• Organize and maintain files and records with confidentiality; prepare agendas, handouts, binders for meetings.
• Perform payroll preparation, travel reports, and supply requisitions; type a variety of documents from drafts or instructions.
• Attend meetings and prepare or transcribe meeting minutes as required.
• Proofread documents for spelling, punctuation, and formatting.
• Extract, assemble, and merge stored information to prepare documents and reports.
• Provide advanced administrative support and may supervise one or two junior staff.

Skills

Communicating Effectively

Focusing on Customers

Managing Resources

Using Data

Job description

The University of Louisiana at Lafayette is seeking an Administrative Assistant 3 to join its operational support team in Lafayette, LA. The role provides advanced secretarial and administrative support to professional staff and contributes to efficient day-to-day operations for students, faculty, staff, and visitors.

Responsibilities include preparing correspondence, reports, meeting materials, maintaining confidential files, payroll-related tasks, travel reports, minutes, and calendar