Executive Assistant to Director — State Payroll Office

State of Louisiana; Baton Rouge (LA); On-site; USD 52,000 - 72,000; Full time

Job summary

State of Louisiana’s Office of State Uniform Payroll (OSUP) seeks an Executive Assistant to the Director. You will provide confidential administrative support across three program units, manage calls and mail, and coordinate timekeeping, purchases, and website updates.

The ideal candidate will be highly organized with strong communication and problem-solving skills, supporting the Director and cross-functional teams in a government office setting.

Qualifications

• Four years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months experience.

Responsibilities

• Provide confidential administrative support to the Director and resolve minor matters independently.
• Answer and route calls on the main office line; open, copy, and distribute mail.
• Maintain supply and property inventories; process purchase orders and invoices for payment.
• Edit and distribute OSUP memoranda; maintain and update the OSUP website.
• Act as backup timekeeper and review biweekly time entry for accuracy.
• Serve as liaison for Personnel, State Buildings, IT, Archive Records, Travel, Purchasing, and Safety.

Skills

Administrative experience

Time management

Communication

Microsoft Office

Tools

Microsoft Office

Job description

State of Louisiana’s Office of State Uniform Payroll (OSUP) seeks an Executive Assistant to the Director. You will provide confidential administrative support across three program units, manage calls and mail, and coordinate timekeeping, purchases, and website updates.

The ideal candidate will be highly organized with strong communication and problem-solving skills, supporting the Director and cross-functional teams in a government office setting.