GM Administrative Assistant, FOE1

Amazon Inc.; Omaha (NE); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon.com Services LLC is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. The role requires a highly organized, detail-focused individual who can manage confidential information and respond to changing priorities.

Responsibilities include expense reporting, scheduling, event planning, calendar management, travel arrangements, and cross-team communications across platforms.

Qualifications

• 1+ years of MS Office and computer-based work experience.
• 2+ years exec-level administrative support experience.
• 1+ year event planning or project management experience.
• High school diploma required.
• 40 hours/week with overtime as needed.
• Flexible schedule including weekends, nights, or holidays.
• Must be 18 years of age or older.
• Ability to lift up to 49 pounds.

Responsibilities

• Prepare and process expense reports for the General Manager and Senior Leaders.
• Maintain schedules and coordinate meetings/conferences for Fulfillment Center staff.
• Own conference room coordination and calendar management.
• Handle clerical duties: emails, documents, and presentations with graphics.
• Take meeting notes and draft agendas; assist with content curriculum creation.
• Arrange travel for executives including airfare and hotels.
• Assist with internal communications across multiple platforms and programs.
• Coordinate with outside vendors for FC upkeep and maintenance.
• Support time management and drive delivery of key milestones.
• Collaborate with Workforce Management, Recruiting, HR and other teams.

Skills

MS Office proficiency

Executive support experience

Event planning

Education

High school diploma or equivalent

Associate or Bachelor's Degree (preferred)

Tools

Microsoft Office

Job description

Job ID: 10583220 | Amazon.com Services LLC - A57

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously.

Key job responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition

Basic Qualifications

• 1+ years of working with computers and Microsoft Office products and applications experience
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
• High school or equivalent
• Work 40 hours/week, and overtime as required
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• Are 18 years of age or older
• 2+ years administrative support experience at an executive level
• 1+ year experience with event planning or project management

Preferred Qualifications

• Ability to create graphs in MS Office products
• Associate or bachelor’s Degree
• Strong analytical skills
• Excellent written and verbal communication skills
• Ability to learn organizational structure and the objectives of the team
• Strong organizational and communication skills and problem-solving skills
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location.

• sign-on payments and restricted stock units (RSUs)
• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• and parental leave

Learn more about our benefits at https://amazon.jobs/en/benefits .

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