Executive Administrative Assistant - Engineering & Operations

DURHAM Manufacturing; Durham (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

Durham Manufacturing is seeking an Administrative Assistant to provide high-level administrative and clerical support to operations and engineering. This role manages schedules, coordinates meetings, handles correspondence, and ensures efficient communication across departments in a fast-paced environment.

The position requires exceptional organizational skills, discretion, and the ability to multitask, while maintaining confidentiality and professionalism in a manufacturing setting.

Qualifications

• Proficiency in Microsoft Office Suite; experience with collaboration tools is a plus.
• 1–2 years of manufacturing experience or exposure preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities; professional discretion.

Responsibilities

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate logistics for internal and external meetings (room setup, catering, materials).
• Prepare and edit correspondence, reports, presentations, and confidential documents.
• Serve as liaison between executives, department heads, and stakeholders; protect confidential information.

Skills

Communication skills

Organizational skills

Discretion

Independence & adaptability

Attention to detail

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Durham Manufacturing is seeking an Administrative Assistant to provide high-level administrative and clerical support to operations and engineering. This role manages schedules, coordinates meetings, handles correspondence, and ensures efficient communication across departments in a fast-paced environment.

The position requires exceptional organizational skills, discretion, and the ability to multitask, while maintaining confidentiality and professionalism in a manufacturing setting.