Administrative Assistant

Mirion Technologies; Buffalo (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

Mirion Technologies is seeking an Administrative Assistant to provide comprehensive support to the Management Team and assist with quality control and engineering documentation. The role requires meticulous attention to detail, strong organizational skills, and the ability to manage calendars, prepare reports and drawings, and maintain accurate records across engineering and operations teams.

You will coordinate meetings, handle correspondence, and ensure regulatory documentation is up to date,

Qualifications

• 2-year Associate’s degree in Business or related field.
• Experience with Quality Assurance programs (ASME NQA-1, ISO-9001).
• Knowledge of assembly shop and manufacturing environments.

Responsibilities

• Organize and schedule meetings for administrators and engineering teams.
• Greet visitors and direct them to departments.
• Prepare, review, and edit documents, reports, and engineering drawings.
• Manage calendars, sort mail, and process quality control documentation.
• Handle project documentation and maintain engineering records.
• Data entry for reports, engineering items, and quality checks.
• Coordinate reproduction of engineering drawings and enter data into ERP system.
• Reconcile labels, inserts, and boxes per regulatory compliance.
• Provide clerical support and general office coordination across departments.

Skills

Organizational skills

Communication

ERP systems

Documentation

Quality control

MS Office

Attention to detail

Office equipment

Education

Associate's degree in Business or related field

Tools

ERP software

MS Office Suite

Job description

The Administrative Assistant will provide comprehensive support to the Management Team while also taking on specific duties related to quality control and engineering documentation. This role requires a detail-oriented individual who can manage office tasks and contribute to the maintenance of quality standards and engineering records.

Skills/Abilities

• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in managing databases, filing systems, and ERP systems.
• Competency in creating correspondence, reports, and maintaining detailed records.
• Knowledge of quality control practices and engineering documentation processes.
• Ability to operate office machines, such as scanners and plotters.
• Proficient in MS Office and other office productivity software.
• Attention to detail with strong problem-solving skills.

Duties And Essential Job Functions

• Organize and schedule meetings for administrators and engineering teams.
• Greet office visitors and direct them to the appropriate departments.
• Compose, prepare, and review documents, reports, and engineering drawings.
• Manage calendars, sort mail, and process quality control documentation.
• Handle project documentation, correspondence, and maintain engineering records.
• Perform data entry for reports, engineering/design items, and quality checks.
• Coordinate the reproduction of engineering drawings and enter data into the ERP system.
• Reconcile labels, inserts, and boxes according to regulatory compliance.
• Assist multiple departments by providing clerical support and general office coordination.

Other Functions And Responsibilities

Other duties assigned as required by the Director of Operations.

Preferred Job Specifications

• 2-year Associate’s degree in Business or similar field.
• Experience with working to a Quality Assurance program, e.g. ASME NQA-1, ISO-9001.
• General knowledge of assembly shop & manufacturing activities/environment.