Office Manager

Accentuate Staffing; Chapel Hill (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing agency is seeking an organized Assistant Office Manager in Chapel Hill, NC. This role supports the engineering team with clerical, marketing, finance, and HR tasks. Candidates should have a relevant degree and experience in an office setting, with proficiency in the Microsoft Office Suite. Strong communication skills are essential in this multifaceted role.

Qualifications

• Bachelor's degree or Associate degree with 2 years' relevant experience.
• Strong clerical and administrative experience.
• Comfortable handling confidential information.

Responsibilities

• Serve as the first point of contact, handling phone calls and visitors.
• Assist with marketing and social media content.
• Prepare draft invoices and finalize client billing.
• Support recruiting and onboarding processes.

Skills

Strong clerical/administrative experience

Proficient in Microsoft Office Suite

Excellent communication skills

Education

Bachelor’s degree in Business, Accounting, Finance

Tools

Deltek Ajera

Adobe Acrobat

Bluebeam

Job description

Accentuate Staffing is seeking a highly organized and detail-oriented Assistant Office Manager for one of our clients in Chapel Hill NC. The Assistant Office Manager will support the engineering team and ensure smooth office operations. The ideal candidate will bring experience working in a construction or engineering office environment and demonstrate a strong commitment to excellence, organization, and follow-through. This role will provide financial, marketing and HR administrative support.

Responsibilities

Clerical & Administrative Support

• Serve as the first point of contact: answer phones, greet visitors, and maintain a professional office appearance.
• Handle incoming/outgoing mail, shipping, and deliveries.
• Manage office supplies, printers, and vendor services.
• Assist with company registrations, event planning, and coordination of employee/client celebrations.
• Support the Office Manager with general front office duties and special projects.

Marketing & Social Media Assistance

• Work closely with marketing partners to coordinate website and social media content.
• Collect and organize team bios, project content, and professional photos.
• Assist with marketing-related tasks, including business card updates, promotional content, and event photos.

Accounting & Finance Support

• Assist with project setup, data entry, and billing preferences in Deltek Ajera.
• Prepare draft invoices, finalize client billing, and support accounts receivable.
• Help manage insurance policies and coordinate with consultants/vendors for compliance.

Human Resources Support

• Assist with recruiting, onboarding, and maintaining personnel files.
• Coordinate with vendors and attorneys on HR compliance, benefits, and employee handbook updates.
• Support payroll, PTO tracking, and benefits administration.

Facilities & Equipment Coordination

• Oversee vendors for office space, utilities, IT services, and office equipment.
• Maintain accurate records of accounts, service contracts, and renewals.

Requirements

• Bachelor’s degree in Business, Accounting, Finance, or related field. (Associate degree + 2 years’ relevant experience also considered.)
• Strong clerical/administrative experience; exposure to finance, bookkeeping, HR, or marketing is highly desired.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Access), Adobe Acrobat/Bluebeam, and other office software.
• Familiarity with website and social media content creation.
• Comfortable handling confidential information with discretion.
• Excellent communication skills with a positive and professional demeanor.