Executive Administrative Assistant - Corporate Operations

SEASIDE INN RENTALS, LLC; Futch Beach (SC); On-site; USD 23,419 - 26,174; Full time

Job summary

SEASIDE INN RENTALS, LLC in the United States seeks an Administrative Assistant to support the Corporate Operations Director, overseeing seven departments and seven properties. You will manage the Director’s calendar, coordinate meetings across departments, and handle day-to-day administrative tasks with professionalism.

The ideal candidate is detail-oriented, proficient in Excel and AI productivity tools, and capable of drafting polished communications.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Business preferred.
• 2–3 years of administrative or office support experience; experience supporting a senior leader a plus.
• Proficient in Microsoft Excel with formulas, tables, and basic data organization.
• Proficient in Microsoft Office Suite: Outlook, Word, PowerPoint, and Teams.
• Experience using AI productivity tools preferred.
• Strong written communication skills; able to draft professional emails and correspondence.
• Highly organized with excellent attention to detail and the ability to manage multiple priorities.

Responsibilities

• Calendar & Scheduling: Manage the Director’s calendar, schedule meetings, and coordinate appointments across departments and properties.
• Email & Communications: Monitor inbox, draft, send, and organize professional email responses; serve as a bridge between the Director and others.
• Meetings & Follow-Up: Prepare agendas and supporting materials; track action items and deadlines.
• Excel & Reporting Support: Maintain Excel spreadsheets and trackers; compile and format data into reports.
• AI Tools & Productivity: Use AI tools to draft communications, summarize documents, and support research tasks; review AI content for quality.
• General Administrative Support: Maintain organized digital filing; process expense reports; handle sensitive information discreetly.

Skills

Excel

Microsoft Office

Written communication

Administrative experience

AI productivity tools

Education

High school diploma

Associate or Bachelor’s degree in Business

Tools

ChatGPT

Copilot

Claude

Job description

SEASIDE INN RENTALS, LLC in the United States seeks an Administrative Assistant to support the Corporate Operations Director, overseeing seven departments and seven properties. You will manage the Director’s calendar, coordinate meetings across departments, and handle day-to-day administrative tasks with professionalism.

The ideal candidate is detail-oriented, proficient in Excel and AI productivity tools, and capable of drafting polished communications.