Property Management Administrative Coordinator

Seabreeze Management Company Inc; Long Beach (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Seabreeze Management Company is seeking an experienced Administrative Assistant to support the General Manager and management staff in a fast-paced office in California. You will handle scheduling, correspondence, records, and client communications while maintaining confidentiality and professionalism.

The role requires 3–5 years of administrative experience, strong Excel/Word/PowerPoint skills, and the ability to prioritize multiple tasks.

Qualifications

• 3–5 years administrative experience
• Excellent verbal and written business communication skills
• Must utilize discretion in managing highly confidential or sensitive information
• Strong interpersonal skills; able to work with all levels of management and clients
• Proven ability to manage multiple tasks with competing priorities and deadlines
• Ability to read, understand, and implement established policies and procedures
• Advanced working knowledge of Microsoft Office applications (Word, Excel, PowerPoint)

Responsibilities

• Greets scheduled and walk-in visitors and directs them to the appropriate area or person in a professional manner.
• Answers the telephone properly and handles messages courteously and promptly.
• Takes detailed messages, arranges calls/meetings, prioritizes emergency repair requests.
• Supports management with handling homeowner requests received by various channels.
• Provides administrative and clerical support to the General Manager, including reports and correspondence.
• Maintains calendars, contact lists, and schedules.
• Prepares monthly meeting calendars and updates filing systems.
• Maintains association records and correspondence, ensuring documents are current.
• Updates databases and websites with meeting details and community events.
• Composes letters to residents and reports findings to resolve issues with the board.
• Contributes to newsletters and mailings.
• Attends board meetings as requested and assists with meeting notices and agendas.
• Maintains phone lists and updates SOPs.
• Performs other duties as assigned.

Skills

Excellent verbal & written comms

Discretion with confidential info

Interpersonal skills

Multitasking

Policy comprehension

Microsoft Office proficiency

Education

High school or equivalent

Tools

Microsoft Office

Job description

Seabreeze Management Company is seeking an experienced Administrative Assistant to support the General Manager and management staff in a fast-paced office in California. You will handle scheduling, correspondence, records, and client communications while maintaining confidentiality and professionalism.

The role requires 3–5 years of administrative experience, strong Excel/Word/PowerPoint skills, and the ability to prioritize multiple tasks.