Administrative Assistant

SEASIDE INN RENTALS, LLC; Futch Beach (SC); On-site; USD 23,419 - 26,174; Full time

Job summary

SEASIDE INN RENTALS, LLC in the United States seeks an Administrative Assistant to support the Corporate Operations Director, overseeing seven departments and seven properties. You will manage the Director’s calendar, coordinate meetings across departments, and handle day-to-day administrative tasks with professionalism.

The ideal candidate is detail-oriented, proficient in Excel and AI productivity tools, and capable of drafting polished communications.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Business preferred.
• 2–3 years of administrative or office support experience; experience supporting a senior leader a plus.
• Proficient in Microsoft Excel with formulas, tables, and basic data organization.
• Proficient in Microsoft Office Suite: Outlook, Word, PowerPoint, and Teams.
• Experience using AI productivity tools preferred.
• Strong written communication skills; able to draft professional emails and correspondence.
• Highly organized with excellent attention to detail and the ability to manage multiple priorities.

Responsibilities

• Calendar & Scheduling: Manage the Director’s calendar, schedule meetings, and coordinate appointments across departments and properties.
• Email & Communications: Monitor inbox, draft, send, and organize professional email responses; serve as a bridge between the Director and others.
• Meetings & Follow-Up: Prepare agendas and supporting materials; track action items and deadlines.
• Excel & Reporting Support: Maintain Excel spreadsheets and trackers; compile and format data into reports.
• AI Tools & Productivity: Use AI tools to draft communications, summarize documents, and support research tasks; review AI content for quality.
• General Administrative Support: Maintain organized digital filing; process expense reports; handle sensitive information discreetly.

Skills

Excel

Microsoft Office

Written communication

Administrative experience

AI productivity tools

Education

High school diploma

Associate or Bachelor’s degree in Business

Tools

ChatGPT

Copilot

Claude

Job description

Administrative Assistant - Corporate Operations Division

Full time / Monday - Friday

$17 - $19 per hour, depending on experience

Position Summary

Provides dedicated administrativesupport to the Corporate Operations Director, who oversees seven departmentsand seven properties. This role is focused on keeping the Director organized,informed, and operating efficiently, managing their calendar, correspondence,and day-to-day administrative needs. The ideal candidate is detail-oriented,professional, and comfortable working with technology including Microsoft Exceland AI productivity tools.

Key Responsibilities

Calendar &Scheduling

• Manage the Director’s calendar,schedule meetings, and coordinate appointments across departments andproperties
• Proactively identify andresolve scheduling conflicts before they impact the Director’s day
• Arrange logistics for theDirector as needed

Email &Communications

• Monitor and manage theDirector’s inbox; draft, send, and organize professional email responses ontheir behalf
• Serve as a communicationbridge between the Director, department heads, property managers, and externalcontacts
• Ensure timely follow-up onoutstanding items

Meetings &Follow-Up

• Prepare agendas andsupporting materials for the Director’s meetings
• Track action items andfollow up with appropriate parties to ensure deadlines are met

Excel &Reporting Support

• Maintain and update Excelspreadsheets and trackers as directed by the Director (schedules, budgets,summaries)
• Compile and format datainto clean, presentation-ready reports for the Director’s review

AI Tools &Productivity

• Use AI tools (such asChatGPT, Copilot, or Claude) to draft communications, summarize documents, andsupport research tasks
• Review and refine allAI-generated content before submission or distribution

GeneralAdministrative Support

• Maintain organized digitalfiling systems and ensure documents are easy to locate and retrieve
• Process expense reports andassist with purchase requests or vendor correspondence as directed
• Handle sensitiveinformation with professionalism and discretion at all times
• Provide general day-to-dayadministrative support to keep the Director’s office running smoothly

Qualifications

• High school diplomarequired; Associate’s or Bachelor’s degree in Business or related fieldpreferred
• 2–3 years of administrativeor office support experience; experience supporting a senior leader a plus
• Proficient in Microsoft Excelrequired (comfortable with formulas, tables, and basic data organization)
• Proficient in MicrosoftOffice Suite: Outlook, Word, PowerPoint, and Teams
• Experience using AIproductivity tools preferred
• Strong writtencommunication skills; able to draft professional emails and correspondence
• Highly organized withexcellent attention to detail and the ability to manage multiple priorities
• Discreet, dependable, andprofessional in all interactions