Administrative Assistant

Kaizen Lab Inc.; North Myrtle Beach (SC); On-site; USD 23,419 - 26,174; Full time

Job summary

Kaizen Lab Inc. is seeking an Administrative Assistant to support the Corporate Operations Director. The role focuses on calendar management, email and communications, meeting coordination, and producing clean Excel-based reports.

Proficiency with AI productivity tools and a detail-oriented, discreet approach are essential. The ideal candidate will handle multiple departments and properties, keep the Director organized, and contribute to efficient daily operations using Microsoft Excel and the

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Business or related field preferred.
• 2–3 years of administrative or office support experience; experience supporting a senior leader a plus.
• Proficient in Microsoft Excel required (formulas, tables, and basic data organization).
• Proficient in Microsoft Office Suite: Outlook, Word, PowerPoint, and Teams.
• Experience using AI productivity tools preferred.
• Strong written communication skills; able to draft professional emails and correspondence.
• Highly organized with excellent attention to detail and the ability to manage multiple priorities.
• Discreet, dependable, and professional in all interactions.

Responsibilities

• Calendar management: schedule meetings, coordinate across departments and properties, and resolve conflicts.
• Email & communications: monitor inbox, draft replies, and act as a bridge to department heads and external contacts.
• Meetings & follow-up: prepare agendas and track action items to meet deadlines.
• Excel & reporting support: maintain trackers and create presentation-ready reports for the Director.
• AI tools & productivity: draft communications with AI, then refine before submission.
• General administrative support: maintain digital filing, handle expense reports, and vendor correspondence.

Skills

Organization

Communication

Discretion

Multitasking

AI Tools

Education

High school diploma

Associate or Bachelor preferred

Tools

Microsoft Excel

Microsoft Office

AI productivity tools

Outlook

Teams

Job description

Administrative Assistant - Corporate Operations Division

Full time / Monday - Friday

$17 - $19 per hour, depending on experience

Position Summary

Provides dedicated administrativesupport to the Corporate Operations Director, who oversees seven departmentsand seven properties. This role is focused on keeping the Director organized,informed, and operating efficiently, managing their calendar, correspondence,and day-to-day administrative needs. The ideal candidate is detail-oriented,professional, and comfortable working with technology including Microsoft Exceland AI productivity tools.

Key Responsibilities

Calendar &Scheduling

• Manage the Director’s calendar,schedule meetings, and coordinate appointments across departments andproperties
• Proactively identify andresolve scheduling conflicts before they impact the Director’s day
• Arrange logistics for theDirector as needed

Email &Communications

• Monitor and manage theDirector’s inbox; draft, send, and organize professional email responses ontheir behalf
• Serve as a communicationbridge between the Director, department heads, property managers, and externalcontacts
• Ensure timely follow-up onoutstanding items

Meetings &Follow-Up

• Prepare agendas andsupporting materials for the Director’s meetings
• Track action items andfollow up with appropriate parties to ensure deadlines are met

Excel &Reporting Support

• Maintain and update Excelspreadsheets and trackers as directed by the Director (schedules, budgets,summaries)
• Compile and format datainto clean, presentation-ready reports for the Director’s review

AI Tools &Productivity

• Use AI tools (such asChatGPT, Copilot, or Claude) to draft communications, summarize documents, andsupport research tasks
• Review and refine allAI-generated content before submission or distribution

GeneralAdministrative Support

• Maintain organized digitalfiling systems and ensure documents are easy to locate and retrieve
• Process expense reports andassist with purchase requests or vendor correspondence as directed
• Handle sensitiveinformation with professionalism and discretion at all times
• Provide general day-to-dayadministrative support to keep the Director’s office running smoothly

Qualifications

• High school diplomarequired; Associate’s or Bachelor’s degree in Business or related fieldpreferred
• 2–3 years of administrativeor office support experience; experience supporting a senior leader a plus
• Proficient in Microsoft Excelrequired (comfortable with formulas, tables, and basic data organization)
• Proficient in MicrosoftOffice Suite: Outlook, Word, PowerPoint, and Teams
• Experience using AIproductivity tools preferred
• Strong writtencommunication skills; able to draft professional emails and correspondence
• Highly organized withexcellent attention to detail and the ability to manage multiple priorities
• Discreet, dependable, andprofessional in all interactions